City of Norman, OK - File #: K-1314-7

• File #: K-1314-7
• Version: 1
• Name: Well House No. 20 Reconstruction Project
• Type: Contract
• Status: Passed
• File created: 7/18/2013
• In control: City Council
• On agenda: 9/10/2013
• Final action: 9/10/2013
• Title: CONSIDERATION OF BID NO. 1213-94, NORMAN UTILITIES AUTHORITY APPROVAL OF CONTRACT NO. K-1314-7 WITH ASSOCIATED ENVIRONMENTAL INDUSTRIES CORPORATION IN THE AMOUNT OF $92,000; PERFORMANCE BOND NO. B-1314-6; STATUTORY BOND NO. B-1314-7; AND MAINTENANCE BOND NO. MB-1314-3; FOR THE WATER WELL HOUSE NO. 20 RECONSTRUCTION PROJECT AND BUDGET APPROPRIATION.

Date	Ver.	Action By	Action	Result
9/10/2013	1	City Council
8/13/2013	1	City Council

Title
CONSIDERATION OF BID NO. 1213-94, NORMAN UTILITIES AUTHORITY APPROVAL OF CONTRACT NO. K-1314-7 WITH ASSOCIATED ENVIRONMENTAL INDUSTRIES CORPORATION IN THE AMOUNT OF $92,000; PERFORMANCE BOND NO. B-1314-6; STATUTORY BOND NO. B-1314-7; AND MAINTENANCE BOND NO. MB-1314-3; FOR THE WATER WELL HOUSE NO. 20 RECONSTRUCTION PROJECT AND BUDGET APPROPRIATION.

Body
BACKGROUND: On January 3, 2013 a pickup truck involved in an accident while traveling north on Interstate 35, left the roadway and impacted the south wall of the well house at the City's Water Well No. 20. The south wall of the well house was completely destroyed, and the east and west walls were seriously damaged, leaving the structure unstable. Staff immediately arranged for power to the well house and the well house structure to be removed completely for safety.

Poe and Associates were contacted to prepare bid documents for replacing the well house. Poe and Associates were under contract for small engineering projects at an hourly rate, and they did the engineering on the most recent ten new wells, making them the logical choice. The plans and specifications were prepared.

DISCUSSION: On June 27, 2013, Bid No. 1213-94 was opened for the Project. Bids were received from three contractors. Associated Industries, Norman, Oklahoma was the low bidder on the project at $92,000.00 for the base bid, and $10,000 for the alternate to supply a metal roof in lieu of a concrete roof.

Legal staff has been exploring collection possibilities against the driver who caused the damages to the well house. As those efforts come to fruition, potential settlement of the City's claims against the driver of the pickup that caused the damages will come before Council as a separate item.

RECOMMENDATION: Staff has reviewed bids and found them to be in order, and recommends that Bid No. 1213-94 be awarded to Associated Industries in the amount of $92,000.00 for the base bid without the add alternate, an...