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CONSIDERATION AND AWARDING OF BID NO. 1213-25 FOR THE PURCHASE OF TRAFFIC PAINT GLASS BEADS FOR THE TRAFFIC CONTROL DIVISION.
ACTION NEEDED: Motion to accept or reject all bids meeting specifications; and, if accepted, award the bid in the amount of $0.3475 per pound to Swarco Reflex, Inc., as the lowest and best bidder meeting specifications.
ACTION TAKEN: _______________________________________
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BACKGROUND: The City of Norman's Traffic Control Division utilizes glass beads to produce retro-reflective pavement markings for the pavement striping program.
DISCUSSION: Every year, the City of Norman enters into several supply agreements for the materials needed in our striping operations. Under these agreements, we purchase operating equipment and supplies as they are needed. Bid No. 1213-25 - Traffic Paint Glass Beads was opened on September 6, 2012. Bid packets were sent to seven (7) vendors, Flex-O-Lite (St. Louis, MO); Centerline Supply (Grant Prairie, TX); Time Striping (Sallisaw, OK); Paving Maintenance Supply (Wichita, KS); Potters Industries (Valley Forge, PA); Roadsafe Traffic Systems (OKC, OK); and Swarco Reflex (Columbia, TN) and bids were received from three (3) bidders, Swarco Reflex, Inc., Paving Maintenance Supply, Inc., and Potters Industries, Inc. The low bid was received from Swarco Reflex, Inc., out of Columbia, Tennessee.
The budget for this particular item, Bid No. 1213-25 is in the Pavement Marking Materials Account Number 010-5023-429.32-14 with a budget amount of $15,000.
RECOMMENDATION: It is recommended that Bid Number 1213-25 be awarded to Swarco Reflex, Inc (Columbia, TN).