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CONTRACT K-1415-89: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND BRAZOS TECHNOLOGY IN THE AMOUNT OF $34,821 TO FUND THE PURCHASE, LICENSE AGREEMENT, SOFTWARE AND HARDWARE NECESSARY TO IMPLEMENT ELECTRONIC CITATIONS AND WARNINGS IN A LIMITED SCOPE FOR EIGHT (8) DEVICES.
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BACKGROUND: The mission of the Norman Police Department is to maintain and enhance the quality of life in the City of Norman by protecting life, liberty, property, and keeping the peace. In support of this mission on December 18, 2012, Norman City Council approved contract K-1213-125 with New World Systems for Computer Aided Dispatch (CAD), Records Management System (RMS), and Mobile Data Computer (MDC) public safety software and related hardware. A component of the New World Systems contract is electronic citations and warnings. As stated in Appendix 1 of the New World Systems contract, Brazos e-Ticketing/Citations will be "Customer Supplied".
DISCUSSION: The appropriation to fund the purchase and license agreement with Brazos Technology was included with the approval of contract K-1213-125. The agreement with Brazos Technology will provide the software and hardware necessary to implement electronic citations and warnings in a limited scope for eight (8) devices. When implemented, Brazos Technology will facilitate the electronic transfer of citation and warning data from the point of issuance to the Police Records Management System (RMS) and eventually the Municipal Court Records Management System (RMS). This technology is a widely accepted best practice to improve efficiency and data collection related to traffic enforcement contacts.
RECOMMENDATION: Funding for contract K-1415-89 exists as approved in contract K-1213-125. It is recommended that contract K-1415-89 with Brazos Technology be approved in the amount of $34,821 to be paid from Telecommunication Equip./Computer Software (account 015-6115-421.53-04).