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CONSIDERATION OF REQUEST FOR PROPOSAL NO. RFP-1213-48 FROM WXLINE IN THE AMOUNT OF $70,665 FOR THE PURCHASE OF LIGHTNING DETECTION SYSTEMS FOR GRIFFIN, REAVES AND WESTWOOD PARKS.
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BACKGROUND: During the Fiscal Year Ending 2013 Capital Budget process, City Council approved funding for the replacement of the lightning detection and warning systems at Griffin, Reaves and Westwood parks. Lightning detection systems monitor atmospheric conditions and will automatically sound a warning when storm conditions become unsafe. During any given athletic season there are hundreds of people at these parks, out in the open, participating in baseball, soccer, football, golf, tennis and swimming.
The system being replaced was installed in 2000. Over the past several years the system has become less dependable and, although numerous repairs have been accomplished, technologically the system is now obsolete and replacement components are no longer available.
DISCUSSION: The Lightning Detection System for Griffin, Reaves and Westwood parks was advertised in the Dodge Report, Bid News and Southwest Construction News. Specification packets were distributed to 13 electrical contractors; only the system manufacturer, WXLine, responded with a complete bid.
The estimated budget for this project was $73,000. The total bid received from WXLine is in the amount of $67,765, with an additional fee of $2,900 for the factory representative’s on site-inspection and staff training. The total bid from WXLine is in the amount of $70,665. City staff will install the system. Additional miscellaneous installation materials may be required, but should not exceed $1,000.
In checking this price we found other lightning detection equipment was available but at a much greater cost. The Oklahoma City Golf and Country Club has a detection device that cost in excess of $30,000 per unit. The City of Irving Texas has several devices in use that were in that same price range. We al...
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