Title
RATIFICATION OF THE DECLARATION OF AN EMERGENCY TO REPLACE THE UNINTERRUPTED POWER SUPPLY (UPS) SYSTEM FOR THE POLICE DEPARTMENT WHICH FAILED AFTER LOSS OF POWER ON AUGUST 15, 2013; ACCEPTANCE OF REQUEST FOR PROPOSAL NO. RFP-1213-65 FROM EATON CORPORATION; AND APPROVAL OF CONTRACT NO. K-1213-200 IN THE AMOUNT OF $81,620.39, PERFORMANCE BOND NO. B-1213-96, STATUTORY BOND NO. B-1213-97, AND MAINTENANCE BOND NO. MB-1213-87 FOR THE POLICE EMERGENCY UPS SYSTEM PROJECT.
Body
BACKGROUND: In December 2000, the City purchased a radio system that included the installation of an Uninterrupted Power Supply (UPS). The installed UPS provides backup power to the 911 Center and the City radio system.
In March of 2010, the UPS failed causing the loss of power to critical public safety infrastructure. During this failure, City Staff learned the UPS manufacturer was no longer servicing the UPS and parts were limited resulting in delay to the repair of the UPS. During this time, the City was facing severe weather. In order to ensure quality power and consistent voltage, the building was powered using the backup generator.
DESCRIPTION: The FYE 2011 Capital Budget included funds for the replacement of the UPS in the basement of the police department; however, it was determined UPS Project needed to be scheduled after completion of the Police/Municipal Court HVAC Replacement Project (scheduled for the same fiscal year) since the UPS room would be impacted by the project. In July 2012, the City engaged the engineering firm of Redding, Linden and Burr to provide plans for the UPS replacement. This engineering firm provided the design and implementation of the heat and air system and therefore was familiar with the building and specifications of the UPS room. The engineering firm conducted a site visit, researched possible solutions, and engineered plans to replace the existing system. The Facility Maintenance Division reviewed current equipment and future eq...
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