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CONSIDERATION AND AWARDING OF BID 1415-39 AND APPROVAL OF CONTRACT K-1415-137 WITH PARKEON IN THE AMOUNT OF $27,112 FOR INSTALLATION OF A PARKING REVENUE CONTROL SYSTEM AT THE DOWNTOWN (GRAY STREET) PARKING LOT, PERFORMANCE BOND B-1415-99, STATUTORY BOND B-1415-100, AND MAINTENANCE BOND MB-1415-95.
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BACKGROUND: On May 22, 2012, City Council approved Resolution R-1112-112 authorizing staff to proceed with the development of plans and bid documents for a Complete Revenue Control System or Modern Parking Meters for the Gray Street Downtown Parking Lot, located at the southeast corner of Gray Street and Peters Avenue (Map attached). The City constructed the parking lot in 2007 and provided free parking for several years.
On October 23, 2012, City Council awarded Bid B-1213-36 to Duncan Technologies for the installation of the Revenue Control System and staff issued a Noticed to Proceed with the work on October 24, 2012. However, Duncan was never able to deliver on its promise to install properly functioning sensors in the lot to complete the intended revenue control system. Their inability to deliver a complete system resulted in the cancellation of the contract. The partially installed Duncan system was removed in December of 2014, and a full refund of all partial payments made to the City issued on October 16, 2014. Once the refund was received, staff issued a notice for bids to other vendors to provide a Complete Revenue Control System for the Gray Street Downtown Parking Lot (Modern Parking Meters).
DISCUSSION: Bid packets for the purchase of the new Complete Revenue Control System were issued on December 26, 2014. Bid No. 1415-39 was opened on February 5, 2015. The Complete Revenue Control System for the Gray Street Downtown Parking Lot consists of three multi-space pay-by-space parking meter pay stations including an interface component for parking enforcement.
Bid packets were sent to a total of nine vendors and the bid was ad...
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