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AUTHORIZATION FOR EXPENDITURE NO. TWO UNDER CONTRACT NO. K-0910-55 TO LEMKE LAND SURVEYING IN AN AMOUNT NOT-TO-EXCEED $69,415 TO PROVIDE SURVEYING AND DRAFTING SERVICES FOR THE FYE 13 SEWER MAINTENANCE PROJECT.
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BACKGROUND: In 2001, the citizens of Norman approved a five dollar per month maintenance fee providing for the systematic replacement of aged and deteriorating sewer lines throughout our system. The Sewer Maintenance Project FYE13 (SMP13) is rehabilitative in nature. The project area is generally bounded by Lindsey Street to the North, Bishop Creek to the West, Imhoff Road to the South, and 24th Avenue SE to the East (map attached). The selected contractor will replace or rehabilitate about 210 manholes and install almost 33,000 feet (61/4 miles) of thick wall, high density polyethylene (HDPE) sewer pipe, using primarily the pipe-bursting technique.
On August 25, 2009, the Norman Utilities Authority (NUA) approved Contract No. K-0910-55 with Lemke Land Surveying for on-call surveying and drafting services. An RFP process was completed at that time. SMP13 is the type of project the on-call contract is meant to address.
DESCRIPTION: Staff desires to accept Lemke's estimate in an amount not to exceed $69,415 for surveying and drafting services to assist staff design of SMP13. The project scope and cost estimate is attached. The estimate is reasonable, in accordance with the terms and conditions of the on-call contract, and at the contract rates. The current year budget for SMP13, Project WW0200, includes an unencumbered balance of $73,635 in Design (account 321-9338-432.62-01), which is sufficient to fund the Expenditure. This expenditure under Contract K-0910-55 is being brought forward for NUA/Council approval because it exceeds $25,000.
RECOMMENDATION: Staff recommends approval of Authorization for Expenditure under Contract No. K-0910-55 with Lemke Land Surveying in an amount not to exceed $69,415 to provide on-call...
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