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CONSIDERATION OF REQUEST FOR PROPOSAL NO. RFP-1213-88 AND CONTRACT NO. K-1213-210 WITH AHI FACILITY SERVICES, INC., TO PROVIDE CUSTODIAL SERVICES FOR THE MUNICIPAL COMPLEX AND THE NORMAN PUBLIC LIBRARY EFFECTIVE JULY 1, 2013.
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BACKGROUND: Custodial services for the Municipal Administration Building and Buildings A, B, and C in the Municipal Complex and the Norman Public Library are awarded for a one year period with the option to renew with the consent of both parties. The current bid in the amount of $8,883.82 per month was awarded to Alliance Maintenance, Inc., on June 24, 2008, and is scheduled to expire on June 30, 2013.
Request for Proposal RFP-1213-88 was solicited on May 13, 2013, and a mandatory pre-proposal conference was held on May 28, 2013, for vendors to allow all interested parties to tour and evaluate the facilities prior to submitting their proposal.
DISCUSSION: Five proposals to provide custodial services for the Municipal Complex and Norman Public Library were received in the City Clerk's Office on June 4, 2013, from AHI Facility Services, Inc., - corporate office Dallas, Texas, local office in Oklahoma City; Source One Management Services - Tulsa; Capitol Cleaning - Oklahoma City; Strategic Janitorial Solutions - Oklahoma City; and Alliance Maintenance, Oklahoma City.
A staff selection committee consisting of Matthew Smith, Facility Maintenance Superintendent; Kathy Lucas, Custodial Coordinator; Brenda Hall, City Clerk; Leslie Tabor, Norman Branch Librarian; and Kathryn Walker, Assistant City Attorney, reviewed and evaluated each proposal. Proposals were evaluated based upon experience providing similar services; references; cost; quality, level and detail of the response to the City's green environmental initiative defined as "cleaning to protect health without harming the environment"; and overall ability to provide specified services. After evaluating each proposal, the committee unanimously recommended the pro...
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