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CONTRACT K-1920-33: A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND CLEAN EARTH OF ALABAMA, INC., IN AN AMOUNT NOT-TO-EXCEED $102,000 TO PROVIDE A HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT TO BE HELD NOVEMBER 2, 2019, AT THE LLOYD NOBLE CENTER PARKING LOT AND PERFORMANCE BOND B-1920-29.
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BACKGROUND: The City of Norman has been conducting an annual household hazardous waste collection event since 1999. The City Council appropriated $106,000 in the Fiscal Year Ending (FYE) 2020 budget to provide citizens of Norman an environmentally sound method for disposal of household-generated hazardous waste (HHW).
DISCUSSION: Request for Proposal (RFP) 1920-14 was sent to four (4) firms on August 4, 2019. Two (2) firms submitted technical and cost proposals on August 14, 2019 in accordance with the RFP. The Review Committee, consisting of three (3) staff members, evaluated the firms based on their technical proposal and selected Clean Earth of Alabama, as the most qualified proposal.
Request for Proposal 1920-14 requires the contractor to provide a performance bond to ensure that all collected waste material is properly recycled or disposed of in a safe and environmentally sound method.
The FYE 20 budget appropriated funds for the event in Other Business Services account (032-5543-432.41-99). The HHW Collection Event will be conducted on November 2, 2019 in the southwestern portion of the Lloyd Noble Center parking lot. Staff anticipates participation of 900-1100 vehicles at an estimated cost of $102,000. This maximum amount should be adequate based on the volume of HHW collected during the previous events. Adequate funds are available to fund this contract. Although staff does not anticipate going over $102,000, in the event of greater participation than previous years, a follow-up change order will be necessary to cover the increased amount.
In addition, funds will be encumbered for miscellaneous costs such as site rental, public...
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