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CONSIDERATION OF BID NO. 1213-44, CONTRACT NO. K-1213-88 WITH URBAN CONTRACTORS, L.L.C., IN THE AMOUNT OF $2,774,200; PERFORMANCE BOND NO. B-1213-34; STATUTORY BOND NO. B-1213-35, AND MAINTENANCE BOND NO. MB-1213-27 FOR THE SEWER MAINTENANCE PROJECT FYE 2011 AND BUDGET TRANSFERS.
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BACKGROUND: In 2001, the citizens of Norman approved a five dollar per month maintenance fee providing for the systematic replacement of aged and deteriorating sewer lines throughout our system. The fiscal year 2010-2011 (FYE11) Sewer Maintenance Plan (SMP) project is rehabilitative in nature, generally bounded by Alameda to the north, Bishop Creek to the west, partially Boyd and partially Brooks to the south, and Shiloh to the east (see map attached). It will replace about 38,000 feet (7 miles) of sewer line and replace or rehabilitate about 220 manholes. All existing six inch (6") diameter pipe and all clay tile pipe will be replaced with high density polyethylene (HDPE) sewer pipe at existing grades and depths, with a minimum diameter of eight inches (8"), primarily using the pipe-bursting technique.
DISCUSSION: An advertisement for bids was published in the Norman Transcript on April 25 and May 2, 2013. Project bids opened on May 23, 2013; as shown on the attached Bid Tabulation, four (4) bids were received and Urban Contractors, LLC was the low bidder at $2,774,200. Staff engineer's estimate was $2,892,276. Work should begin during July with 440 days scheduled contract completion time.
The Fiscal Year Ending (FYE) 2013 budget includes an unencumbered balance of $1,668,793 for Construction (account 321-9338-432.61-01; project WW064), a shortfall of $1,105,407 from the low bid amount. Historically, our annual sewer maintenance project is funded at about $2.8M. However, the previous fiscal year budget only provided the above balance, which has been subsequently carried over in accordance with City policy. Staff recommends supplemental funding of the sh...
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