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CONSIDERATION OF REQUEST FOR PROPOSAL NO. RFP-1314-36, CONTRACT NO. K-1314-94 WITH SHAWNEE LIGHTING SYSTEMS INC. IN THE AMOUNT OF $250,869; PERFORMANCE BOND NO. B-1314-48; STATUTORY BOND NO. B-1314-49, MAINTENANCE BOND NO. MB-1314-53, AND PROJECT AGENT RESOLUTION NO. R-1314-57 FOR THE GRIFFIN PARK SOCCER FIELD LIGHTING PROJECT AND ACCEPTANCE OF A DONATION FROM NORMAN YOUTH SOCCER ASSOCIATION IN THE AMOUNT OF $80,869, AND BUDGET APPROPRIATION.
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BACKGROUND: During the Fiscal Year Ending 2013 Capital Budget process, City Council approved funding for the Griffin Park Soccer Field Lighting Project. This project is for the installation of new sports field lighting on three of the soccer fields at the Gillis-Rother Soccer Complex at Griffin Community Park. Currently, there are four fields at the complex which have lights.
DISCUSSION: The Norman Youth Soccer Association (NYSA) holds the current contract with the City of Norman to operate the youth soccer league at Griffin Park. This group has run these programs since the 1980's with regular contract renewals over this period of time. As part of their agreement, they maintain the soccer fields which include providing fertilization and irrigation, paying the utility bill for those fields that have lights, operating concessions, hiring and training their umpires and other staff, and maintaining their own storage and office buildings in the park.
During the budget process for this project, the NYSA proposed to provide a cash donation, which would pay for both the purchase and installation of new lighting equipment for one of the fields and an upgrade in the new systems warranty from 10 years to 25 years. The original City of Norman project budget was $170,000-which would allow for the purchase of new lighting equipment for two (2) fields. The NYSA has raised $80,869 in private funds to help pay for the lighting of the third field. Once completed, the new lighting system will be on park property...
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