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AUTHORIZATION TO PURCHASE A TECHNICAL FIRE RESCUE VEHICLE FROM PIERCE MANUFACTURING THROUGH CONRAD FIRE EQUIPMENT IN THE AMOUNT OF $402,819.04 UTILIZING THE HOUSTON GALVESTON AREA CONTRACT (HGAC).
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BACKGROUND: The fiscal year 2020-2021 (FYE 21) budget includes funds to purchase a fire apparatus from Public Safety Sales Tax proceeds.
DISCUSSION: The City has purchased major fleet vehicles from the Houston Galveston Area Contract (HGAC) in the past to satisfy the Norman Code requirements found in Section 8-204. Purchasing from these types of contracts provides the City with the benefit of a competitive bid process without the time and expense of acquiring separate bids. In this case, the HGAC has a much wider selection of competitively bid items available, including fire apparatus. The City has purchased several apparatus through Conrad Fire Equipment in the past with success.
This apparatus will increase the support and safety of first responders and others by being available to make breathable air and provide sufficient lighting on emergency scenes ("Air and Light Unit"). Funds for this purchase are available in the FYE 21 Budget in Public Safety Sales Tax, Fire Suppression, Fire Trucks (15665143-45005).
In this case we have an opportunity to purchase this apparatus budgeted for FYE 21 from Pierce Manufacturing through Conrad Fire Equipment utilizing the HGAC. Cost of this apparatus is $414,566.67. Conrad offers a prepayment discount. The HGAC contract submitted by Pierce Manufacturing Company for $402,819.04 includes a discount of $11,747.63 for prepaying 80% of the cost of the apparatus. The contract requires an initial payment of $331,653.34 with the remaining $71,165.70 to be paid after the apparatus has been received and accepted by the City.
RECOMMENDATION: Staff recommends that City Council authorize the purchase of the fire apparatus from Pierce Manufacturing through Conrad Fire Equipment utilizing the HGAC in the amount of $402,81...
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