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FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT K-1213-202 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FREDGREN QUALITY WORKS, L.C., FOR THE ROTARY PARK PAVILION PROJECT AND FINAL ACCEPTANCE OF THE PROJECT.
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BACKGROUND: On April 26, 2013, Request for Proposal (RFP) was issued for the construction of a new picnic shelter at Rotary Park to replace the shelter that was destroyed in the April 13, 2012 tornado. Funding for the project was budgeted in the Capital Fund. On May 9, 2013, Addendum #1 was issued which included five clarification items for construction of the project and bids were received for the project on May 17, 2013.
DISCUSSION: On June 11, 2013, City Council approved Contract K-1213-202 with Fredgren Quality Works in the amount of $103,944 for the construction of the Rotary Park Shelter. Notice to proceed was issued on June 12, 2013. Partial payments were made during the duration of the project. As per the contract, $5,197.20 has been retained until completion of the project. On December 2, 2013, The City Manager approved Change Order One increasing the contract by $9,434.24. This change order paid for unexpected expenses including removal of large roots under the foundation area of the pavilion and substitution of decorative stone that better matched the existing stone. This project has been inspected by City staff and found to be complete as per specifications.
RECOMMENDATION: It is recommended that City Council accept the Rotary Park Pavilion Project as complete, and authorize final payment in the amount of $14,631.44 to Fredgren Quality Works, L.C. Funds are available in Rotary Park Improvements, Construction (account 052-9618-452.61-01; project PR0095).