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CONSIDERATION OF BID NO. 1314-14, APPROVAL OF CONTRACT K-1314-41 WITH SCOTT RICE IN THE AMOUNT OF $366,013.70 AND CHANGE ORDER NUMBER ONE DECREASING THE CONTRACT AMOUNT BY $74,734.39 FOR A REVISED CONTRACT AMOUNT OF $291,788.81, AND ADOPTION OF PROJECT AGENT RESOLUTION R-1314-22 FOR THE NORMAN PUBLIC LIBRARY FLOORING REPLACEMENT PROJECT, AND BUDGET APPROPRIATION.
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BACKGROUND: In a special election held on September 14, 1999, the citizens approved an authorization for General Obligation Bonds in the amount of $290,000 to help fund the replacement of carpet in the Library. Over the years, Staff and prior Councils have delayed issuance of bonds for the carpet replacement while they worked to secure additional General Obligation Bond funding, or other funding sources for other library improvements. Since 2009 the Library has received a total of $2.4 million in capital improvements; a new security system at a cost of $29,834, a new roof at a cost of $743,815, replacement of the HVAC system at a cost of $1.2 million, and replacement of the existing lighting system at a cost of $485,500. The existing carpet is over 13 years old and is in need of replacement.
Voter authorization to issue bonds for capital improvements remains valid until a Project is completed. After voters approve General Obligation Bond funding for the Animal Welfare Renovation Project, Council combined the issuance of the library bonds with the recent Animal Welfare Renovation Project bonds to minimize bond issuance fixed costs that would have been incurred if two separate Bond issuances had been utilized. To accomplish this savings, City Council adopted Resolution R-1112-103 in its meeting of January 24, 2012, to issue General Obligation Bonds in the amount of $290,000 for the replacement of the library flooring. After issuance costs were paid, $278,732 remains for the library flooring replacement project.
City and Library Staff worked with product manufacturing consu...
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