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CONSIDERATION OF REQUEST FOR PROPOSAL RFP-1516-31, APPROVAL OF CONTRACT K-1516-87 WITH OKLAHOMA AUTOMATIC DOOR COMPANY, INC., IN THE AMOUNT OF $82,398, PERFORMANCE BOND B-1516-40, STATUTORY BOND B-1516-41; MAINTENANCE BOND MB-1516-27 FOR THE WHITTIER AND IRVING RECREATION CENTER BLEACHER REPLACEMENT PROJECT AND ADOPTION OF PROJECT AGENT RESOLUTION R-1516-62.
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BACKGROUND: During the Fiscal Year Ending 2015 Capital Improvement Projects Budget process, City Council approved funding from the Room Tax account for the Whittier and Irving Recreation Center Bleacher Replacement project. This project is for removal of the existing bleachers, which are in disrepair, and replacing them with new modern indoor bleachers. We plan to do the work during the winter months, and have the new bleachers ready for use during our spring Junior Jammer basketball season and the other spring/summer programs at each center.
DISCUSSION: On 30 October and 6 November 2015, RFP 1516-31 for the Whittier and Irving Recreation Center Bleacher Replacement Project was advertised in the Norman Transcript, Southwest Construction News, Bid News and Dodge Report. Requests for proposals were distributed to four contractors, three of whom responded with complete proposals.
The lowest and best bid to meet specifications was received from Oklahoma Automatic Door Company, Inc., in the amount of $82,398 which is within the available funding amount for this project.
RECOMMENDATION NO. 1. Staff recommends awarding Contract K-1516-87 to Oklahoma Automatic Door Company, Incorporated, in the total amount of $82,398 as the lowest and best bidder for the Whittier and Irving Recreation Center Bleacher Replacement Project. The project has an estimated budget of $90,000 and funding is available in The Room Tax Fund, Bleacher Replacement Project - Whittier and Irving, Materials (account 023-9321-451.63-01; project RT0085).
RECOMMENDATION NO. 2: It is further recommended upon approval...
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