Title
CONSIDERATION AND AWARDING OF BID NO. 1314-7 FOR THE PURCHASE OF AGGREGATE AND STONE FOR THE STREET MAINTENANCE DIVISION.
1. CLASS B BEDDING MATERIAL
2. #1 WASHED CHIPS
3. CONCRETE SAND
4. AGGREGATE BASE, TYPE A
5. TRAFFIC BOUND SURFACE COURSE, TYPE A
6. KILN DUST
7. SELECT BORROW SUBGRADE MATERIAL
8. AGGREGATE BASE, TYPE B
9. 3-INCH SURGE ROCK
10. 8-INCH RIPRAP
11. 12-INCH RIPRAP
12. 18-INCH RIPRAP
13. TOPSOIL
A. PICKUP - (NO BID RECEIVED)
B. DELIVERED
14. MANUFACTURED SAND
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BACKGROUND: The City of Norman's Street and Storm Water Maintenance Programs utilize the following aggregate and stone:
Section 1. Class B Bedding Material are used as bedding material and backfill for storm sewer pipe.
Section 2. Aggregate size #1 Washed Chips are used as the cover aggregate for bituminous surface treatments (i.e., chip sealing). This is the base course for a double bituminous application.
Section 3. Fine Aggregate for concrete, Concrete Sand is used in the snow and ice control program.
Section 4. Aggregate Base, Type A is used as base material for pavement construction. It is also used to stabilize an unimproved section line road.
Section 5. Traffic Bound Surface Course; Type A is used as the surface course of a gravel roadway. It provides a suitable gradation or blend of coarse, medium and fine aggregates for the construction of a gravel roadway surface.
Section 6. Cement Kiln Dust is used in subgrade stabilization operations.
Section 7. Select borrow Subgrade material is used as embankment and causeway fill in roadway reconstruction operations.
Section 8. Aggregate Base Type B is used to stabilize unimproved rural section line roads comprised of sand and fine silt. It is also used as a component of a filter blanket beneath riprap for stream bank and channel erosion control.
Section 9. 3-inch Surge Rock is used to stabilize unimproved rural section line roads comprised of sand and fine silt. It is also used as a component of a filter blanket beneath riprap for stream bank and channel erosion control.
Section 10, 8-inch Riprap *
Section 11, 12-inch Riprap*
Section 12, 18-inch Riprap *
* Riprap is used for stream bank stabilization, erosion control in drainage ways and flood damage control. It is purchased in 8-inch, 12-inch, and 18-inch diameters.
Section 13. Manufactured Sand is coarse sand for winter ice control and job site concrete mixing. Section 13a is for pickup Section 13b is for delivery.
Section 14. Topsoil is used when the right-of-way is damaged during construction and grass replacement is required.
Quantities of aggregate materials purchased annually will vary depending on individual project scope, unscheduled repairs and maintenance activities. A total of 2,288 tons of a combination of these products were purchased with the FYE 2013 bid prices.
DISCUSSION: Bid No. 1314-7 was opened on September 12, 2013, with six (6) vendor bids received for aggregate and stone. Of the bids received, two (2) vendor bids did not meet specifications. The average unit price of these materials increased over the 2013 bid price by 6.4% reportedly due to the increased manufacturing and fuel related costs. If approved, the purchase contract for these materials is effective through October 31, 2014. Funding for the purchase of the various aggregate and stone materials is provided in various accounts in the General Fund for maintenance and operations uses and the Capital Fund for scheduled capital projects.
Funding for the materials is available in the following account numbers:
Street Maintenance Division
010-5021-431.32-17 Weatherization -$ 36,290
010-5021-431.33-03 Rock/Sand Materials -$ 28,600
Storm Water Division
010-5022-431.33-03 Rock/Sand Materials - $ 15,000
Capital Improvement Projects FYE 2014
050-9906-451.63-01 Force Account Drainage Materials -$95,000
050-9696-431.63-01 Rural Road Improvement -$ 367,500
RECOMMENDATION: Staff recommends Bid No. 1314-07 be awarded to the low bidder as follows:
Section 1, 2, 3, 5, 8, 9, and 14 Bernie Mathes Trucking, Inc., (Wheatland) lowest bidder, Dale Brown, Inc., (Ardmore), alternate bidder
Section 4, T.J. Campbell Construction Company (OKC) lowest bidder, Bernie Mathes Trucking, Inc., Alternate bidder
Section 6, Silver Star Construction Company (Moore)- only bidder
Section 7, .T.J. Campbell Construction Company, Inc., lowest bidder, Dale Brown Inc., alternate bidder
Section 10, 11, and 12, Dale Brown, Inc., lowest bidder, Bernie Mathes Trucking, Inc., alternate bidder
Section 13a. No Bid Submitted
Section 13b. Dale Brown, Inc. only bid
We further recommend that the bid also be awarded to an alternate bidder so that the materials will be available in the event the primary bidder cannot deliver it.