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AMENDMENT NO. TWO TO CONTRACT K-0809-165: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND CHAING, PATEL, & YERBY (CP&Y), INC., INCREASING THE CONTRACT AMOUNT BY $26,781 TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE FRANKLIN ROAD BRIDGE PROJECT OVER LITTLE RIVER LOCATED ONE-HALF MILE WEST OF 12TH AVENUE N.W.
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BACKGROUND: On January 27, 2009, the Norman City Council approved programming Resolution R-0809-99 requesting federal funds to replace the Franklin Road Bridge over Little River and to construct roadway approaches. The resolution states the City's commitment to adhere to the terms and conditions of a federally funded project. Through the Association of Central Oklahoma Governments (ACOG), the Oklahoma Department of Transportation (ODOT) agrees to provide 80% of the project funding and to administer the construction, with a 20% matching share from the City of Norman. In order to receive federal funding, the City of Norman is required to enter into an agreement with ODOT to complete the design, acquire all necessary rights-of-way and relocate utilities and encroachments, at the City's cost. On June 23, 2009, Council approved Contract K-0809-165 with CP&Y, Inc., a local design firm, for the engineering services to complete the Franklin Road Bridge Project. The amount of that contract is $245,880. On August 23, 2011, Council approved Amendment Number 1, selecting the proposed design alternative of building a relief channel on the east side of the Little River. The relief channel is located outside of the riparian buffer, so it does not affect the existing river channel. This amendment increased the contract amount by $48,440 for a total contract value of $294,320.
DISCUSSION: In order to receive federal funding for the roadway, the City is responsible for design and relocation of all utilities for this project. Under the original contract, utility relocation plans for the relocation of the City's water and/or sewer lines were to be added as an amendment once the extent of the relocations were determined. There are two city utilities in conflict in this project: an eight inch (8") water line running along the north side of Franklin Road, and a six inch (6") sewer force main running along the south side. The eight inch (8") water line will be up-sized to a twelve inch (12") line, completing a portion of the lineup grade along Franklin Road for the Water Utility. The Water Utility will pay the difference between the installed costs for a twelve inch (12") line versus an eight inch (8") water line. CP&Y, Inc. will provide complete plans and specifications for relocating the City utilities for this project and provide technical assistance to the City as needed. They will perform the additional work for a cost of $26,781, or an increase of 9.1%, over the existing contract amount. Funds are available to cover the increased design cost in Design (account 050-9352-431.62-01, Project TR0063).
RECOMMENDATION: Staff recommends approval of Amendment Number 2 to Contract K-0809-165 between the City of Norman and CP&Y, Inc. for the additional engineering services for the Franklin Road Bridge Project over the Little River (located one half mile west of 12th Avenue N.W.) in the amount of $26,781.