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CONTRACT NO. K-1112-16: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL AID PROJECT NO. HSIPY-114A(242) TR, JOB PIECE NO. 26474(04) THE CONSTRUCTION OF HIGHWAY 77 (CLASSEN BOULEVARD) AND IMHOFF ROAD INTERSECTION IMPROVEMENT PROJECT AND ADOPTION OF RESOLUTION NO. R-1112-15.
ACTION NEEDED: Motion to approve or reject Contract No. K-1112-16 with the Oklahoma Department of Transportation; and, if approved, adopt Resolution No. R-1112-15 and authorize the execution of the contract and resolution, direct payment to the Oklahoma State Department of Transportation in the amount of $302,347.53 for the City's 20% share.
ACTION TAKEN: ______________________________
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BACKGROUND: An evaluation of traffic control needs, conducted by the City Traffic Engineer, revealed that traffic volumes and the collision history at the intersection of US-77 (Classen Boulevard) and Imhoff Road have reached levels that justify improvements. The improvements include installation of a new traffic signal, a signal interconnect along Classen Boulevard from Highway 9 to Lindsey Street and the addition of a fifth lane which will be used as a continuous left turn lane from the median at Highway 9 to Constitution Street. The City of Norman and owners of undeveloped properties in the area agreed to fund the local portion of the project based on their corresponding proportion of the traffic. The City of Norman will pay 81.04% of the local project costs and the developers will fund the remaining portion.
On August 28, 2007, the Norman City Council approved a programming resolution requesting federal funds for this project. This resolution states the City's commitment to adhere to the terms and conditions of a federally funded project. In a letter dated May 2, 2008, the Oklahoma Department of Transportation (ODOT) agreed to provide 80% of the construction cost for this project. On August 12, 2008, Council approved Contract K-0809-44 with the Benham Companies, LLC, (Now known as SAIC Energy, Environment & Infrastructure) a local consulting engineering firm, for the design of the US-77 (Classen Boulevard) and Imhoff Road Project. The amount of that contract was $105,000. On October 27, 2009, Council approved Amendment No. 1 for $26,865 and on July 12, 2011, Council approved Amendment No. 2 for $3,060. The current engineering contract amount is $134,925.
DISCUSSION: Prior to letting the project for bid, ODOT requires the City of Norman to enter into a project agreement and to adopt it by Resolution. ODOT has requested the City approve the attached agreement that addresses the responsibilities of the City of Norman and ODOT. Staff has reviewed and approved the project agreement and resolution.
In summary, the City's responsibilities are:
Construction shall be in conformance with the plans prepared by the City
Maintain the traffic signal equipment after construction
Certify the project will comply with the Americans with Disabilities Act (ADA)
In summary, ODOT's responsibilities are:
File jointly with the contractor the Notice of Intent (NOI) for a general construction storm water permit with the EPA which authorizes storm water discharges associated with construction activities
Advertise and let the construction contract for this project
Construct the project in accordance with the plans
Provide competent supervision of the construction
The construction project is funded 80% by ODOT and 20% by local funds. ODOT has billed the City for the local matching share. Based on the latest engineer's estimate, the total construction cost is $1,511,390.67. ODOT's share is $1,209,390.14 and the local match is $302,347.53. Funds are available in the US-77 (Classen Boulevard) and Imhoff Road Intersection Improvement Project, Construction (Account No. 050-9552-431.61-01) Project Number TR0239.
The total project cost for right-of-way and utilities is estimated to be $2,304,350 with the estimated City share of $792,960 (34%). The City's share has been paid from the Capital Fund. A bid letting for this project has been scheduled by ODOT on September 15, 2011. The estimated start of construction is December 2011. Completion of the project is anticipated in Summer 2012.
RECOMMENDATION NO. 1: Staff recommends approval of Contract No. K-1112-16 with ODOT.
RECOMMENDATION NO. 2: Staff further recommends approval of Resolution No. R-1112-15 adopting Contract No. K-1112-16, and if approved, authorize the execution thereof.