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EASEMENT NO. E-1213-75: CONSIDERATION OF ACCEPTANCE OF A PERMANENT PUBLIC DRAINAGE EASEMENT FROM THOMPSON DEVELOPMENT COMPANY IN THE AMOUNT OF $800 FOR THE FRANKLIN ROAD BRIDGE REPLACEMENT PROJECT.
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BACKGROUND: On January 27, 2009, the Norman City Council approved programming Resolution No. R-0809-99 requesting federal funds to replace the Franklin Road Bridge over Little River and to construct roadway approaches. The resolution states the City’s commitment to adhere to the terms and conditions of a federally funded project. Through the Association of Central Oklahoma Governments (ACOG), the Oklahoma Department of Transportation (ODOT) agrees to provide 80% of the project funding and to administer the construction with a 20% matching share from the City of Norman.
On June 23, 2009, Council approved Contract K-0809-165 with CP&Y, Inc., a local design firm, for the engineering services to complete the Franklin Road Bridge Project. The amount of that contract is $245,880. On August 23, 2011, Council approved Amendment No. 1, selecting the proposed design alternative of building a relief channel on the east side of the Little River. The relief channel is located outside of the riparian buffer so it does not affect the existing river channel. This amendment increased the contract amount with CP&Y, Inc. by $48,440 for a total contract value of $294,320.
On August 28, 2012, Norman voters approved a Bond Issue for eight major transportation/storm water projects throughout Norman in the amount of $42.5 million dollars. The Franklin Road Bridge Project is one of those eight infrastructure projects. The total estimated cost of the project is $4,520,827 of which federal funds will pay $2,560,000 or 56.6%.
On February 12, 2013, City Council approved Contract K-1213-153, a Right-of-Way, Public Utility and Encroachment Agreement with the Oklahoma Department of Transportation (ODOT). This agreement requires the City to acquire all the right-of-way necessary for this project and to relocate the utilities that conflict with the construction of the project.
DISCUSSION: The City needs to acquire property on both sides of Franklin Road at the bridge crossing for temporary construction or roadway, drainage and utility easements. Currently, staff has secured two (2) easements from the property owner on the north side of Franklin Road. Staff requested donations prior to making any offers of fair market value. The attached table provides the details of each easement. See Attachment A.
The Franklin Road Bridge Replacement Project is currently scheduled to be constructed in 2014. If the City can complete the project design, right-of-way acquisition and utility relocation by August 31, 2013, the City will be eligible for a grant of FFY 2013 federal transportation funds in the amount of $2,560,000.
RECOMMENDATION:Staff further recommends acceptance of Easement No. E-1213-75, and that payment be authorized, where appropriate, and the filing be directed thereof.