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CHANGE ORDER NO. TWO TO CONTRACT NO. K-1213-3: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND OPES, INC. INCREASING THE CONTRACT AMOUNT BY $26,906 FOR THE FYE 2013 CONCRETE PROJECTS, AND BUDGET TRANSFER.
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BACKGROUND: On July 24, 2012 City Council awarded Contract No. K-1213-3 for the FYE 2013 Concrete Projects to OPES, Inc. This contract includes four (4) concrete sidewalk projects:
1. Citywide Sidewalk Reconstruction Program
2. Sidewalk Accessibility Program
3. Sidewalk Program for Schools and Arterials
4. Downtown Area Sidewalks and Curbs Program
DISCUSSION: The Sidewalk Program for Schools and Arterials requires additional sidewalk improvements to ramps adjacent to Cleveland Elementary School. Work includes additional accessibility ramps and removal and replacement of existing driveways to accommodate the intersection of sidewalk and driveway slopes. These improvements were not anticipated during the original project design process. Additional funding is necessary to complete the sidewalk along the west side of Sherry Avenue from Iowa Street to Crestmont Avenue providing a complete accessible route to Cleveland Elementary. A detailed estimate of the items to be increased is attached.
Council approved Change Order Number 1 to this contract on July 28, 2012 in the amount of $13,730.75. Those changes included the reallocation of budgeted funds to bring the projects to their budgeted amounts. The changes included increases to the Citywide Sidewalk Reconstruction program by $6,833.75; the Sidewalk Accessibility Project by $131; the Sidewalk Program for Schools and Arterials Project by $7,091; and a decrease to the Downtown area Sidewalks and Curbs Project by $325.
If approved, Change Order Number 2 will increase the contract amount for the “Sidewalk Program for Schools and Arterials Program” in the amount of $26,906. Staff recommends the transfer of remaining funds from the FYE 2012 Driveway Repair Program of $14,276; and a transfer of funds from the FYE 2013 Driveway Repair Program of $12,630. This transfer would leave $6,550 in the Driveway Repair project, which will be adequate for the remaining driveway program requests anticipated for this fiscal year.
If approved, the contract amount with OPES, Inc. will be increased from $183,000 to $209,906. This change order will allow the completion of sidewalk construction on the west side of Sherry Avenue from Iowa Street to Crestmont Avenue to accommodate pedestrians around Cleveland Elementary School. The additional work will not increase the completion date of the current construction contract, since this contract is currently progressing more than thirty days ahead of schedule.
RECOMMENDATION NO. 1: Staff recommends approval of Change Order Number 2 to Contract K-1213-3 in the amount of $26,906.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Change Order No.2, the following fund transfer be approved:
Transfer from FYE 2012 Driveway Repair Program (account 050-9370-431.61-01, Project SC0539) in the amount of $14,276 to FYE 2013 Sidewalk Program for Schools and Arterials (account 050-9317-431.61-01, Project No. TC0249); and
Transfer from FYE 2013 Driveway Repair Program (account 050-9370-431.61-01, Project SC0556) in the amount of $12,630 to FYE 2013 Sidewalk Program for Schools and Arterials (account 050-9317-431.61-01, Project No. TC0249).