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CONSIDERATION OF AWARDING BID 1920-18, APPROVAL OF CONTRACT K-1920-43 BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND CTEX CONSTRUCTION SERVICES, L.L.C./A&M CONSTRUCTION AND UTILITIES, INC., IN THE AMOUNT OF $220,000, PERFORMANCE BOND B-1920-32, STATUTORY BOND B-1920-33, AND MAINTENANCE BOND MB-1920-16 FOR THE WATER TREATMENT PLANT BACKWASH TOWER RESURFACING PROJECT AND AUTHORIZING THE UTILITIES DIRECTOR TO PURCHASE MATERIALS ON BEHALF OF THE CONTRACTOR.
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BACKGROUND: Funds were budgeted in fiscal year 2017-2018 (FYE 18) for the resurfacing of the Water Treatment Plant (WTP) backwash tower. On September 25, 2018, the Norman Utilities Authority (NUA) approved Contract K-1819-56 with Dunham Engineering, Inc. to provide engineering services associated with this project. Dunham performed a detailed inspection November 28, 2018 and began preparing a set of plans and specifications for bidding the resurfacing of the backwash tower. They identified several code violations regarding a safety ladder, railing height, catwalk drainage, and air vent screen size. The project has been delayed until the WTP Phase II Improvements are substantially complete; this is expected in November 2019.
DISCUSSION: The advertisement for bids was published in The Norman Transcript on August 22nd and 29th, 2019. Bids were received from eight contractors on September 12, 2019. As shown on the attached bid tabulation, the low bid of $220,000 was received from CTEX / A&M Construction and Utilities Inc. The next three bids and the engineer’s estimate were $248,000, $267,125, $287,950 and $225,000 respectively. Dunham Engineering, Inc. recommends award of contract K-1920-43 to CTEX / A&M Construction and Utilities Inc. in the amount of $220,000; staff concurs with this recommendation.
The Fiscal Year Ending 2020 (FYE20) capital budget includes funds in the amount of $220,000 in Construction account 031-9939-462.61-01), Project WA0274.
RECOMMENDATION: Staff recommends that Bid-1920-18 be awarded to CTEX / A&M Construction and Utilities Inc. Staff also recommends approval of Contract K-1920-43 in the amount of $220,000 with CTEX / A&M Construction and Utilities Inc. with Performance Bond B-1920-32, Statutory Bond B-1920-33, and Maintenance Bond MB-1920-16; all bonds being in the amount of the construction contract.