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AMENDMENT NO. ONE TO CONTRACT K-1415-132: BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND RAFTELIS FINANCIAL CONSULTANTS, INC., INCREASING THE CONTRACT AMOUNT BY $2,595.23 FOR A REVISED CONTRACT AMOUNT OF $51,135.23 TO PROVIDE ADDITIONAL ENGINEERING SERVICES IN CONNECTION WITH CONDUCTING A FEE STUDY AND ANALYSIS OF THE CITY OF NORMAN WASTEWATER EXCISE TAX ON NEW DEVELOPMENT, WATER/WASTEWATER CONNECTION FEES, AND PROPORTION AND DISTRIBUTION OF CONNECTION FEES RELATED TO FUNDING CITY WATER AND WASTEWATER INFRASTRUCTURE COSTS AND BUDGET APPROPRIATION.
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BACKGROUND: On May 12, 2015, the Norman Utilities Authority entered into a contract with Raftelis Financial Consultants, Incorporated (RFC) to prepare a Fee Study & Analysis of the City of Norman Wastewater Excise Tax on New Development, Water/Wastewater Connection Fee Amounts, and Proportion & Distribution of Connection Fee Amounts Related to Funding City Water & Wastewater Infrastructure Costs.
DISCUSSION: The original contract amount for the Project was not to exceed $48,540. Due to unforeseen delays in the project, the financial analysis and capital fund allocations encompassed two fiscal years. In order to align the capital fund allocations to the current FYE 2017 budget for the Norman Utilities Authority, an additional fee in the amount of $2,595.23 has been negotiated to compensate RFC for the additional work that will result in a financial analysis that reflects the adopted FYE 2017 budget.
The proposed contract amendment expands the scope of work to include the additional tasks that became necessary upon their discovery and that could not have been anticipated prior to undertaking the Project. All other terms of the original contract remain unchanged.
RECOMMENDATION: Staff recommends that the Trustees of the Norman Utility Authority/City Council approve Amendment No. 1 to Contract K-1415-132 in the amount of $2,595.23 with Raftelis Financial Consultants, Inc. for additional work related to the Norman Utilities Authority FYE 2017 budget, with an appropriation of $865.07 from the Water Fund balance (account 031-0000-253.00-00); to Consultant (account 031-5530-461.40-01); $865.07 from the Excise Tax Fund balance (322-0000-253.00-00); to the Excise Tax Fund, Consultant (322-5542-432.40-01); and $865.09 from the Water Reclamation Fund balance (032-0000-253.00-00 to Water Reclamation Administration Consultant (account 032-5541-432.40-01).