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CONSIDERATION AND AWARDING OF BID 1718-29 FOR THE PURCHASE OF COPPER METER YOKES FOR WATER METERS, HIGH DENSITY POLYETHYLENE PLASTIC (HDPE) METER BOXES WITH CAST IRON LIDS, AND WATER LINE REPAIR CLAMPS FOR THE LINE MAINTENANCE DIVISION.
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BACKGROUND. Water Maintenance Crews use repair clamps to effect repairs on ruptured water mains. These clamps come in many lengths and diameters and are used according to the specific type and extent of the break. Division specifications require all-stainless steel repair clamps due to the soil conditions in Norman. Each manufacturer uses stainless steel technology and all repair clamps are compatible among suppliers.
Copper meter yokes are used in connecting the water meter and residential service lines to the City water main. The HDPE meter boxes with cast iron lids are used to cover the water meter when installing a new meter service. A purchase of approximately 400-600 copper meter yokes and HDPE meter boxes is foreseen for the fiscal year ending June 30, 2018 (FYE18).
DISCUSSION. Bid 1718-29 provides competitive prices for the purchase, on an “as needed” basis, for varied repair clamps, copper meter yokes for water meters, and meter boxes. Seven vendors were invited to bid; six bidders responded. Bids were opened on November 16, 2017. The attached bid tabulation provides a complete accounting of these bids.
Bid prices for copper meter yokes had a 5% decrease over current contract prices. Bid prices for stainless steel repair clamps on average increased by 10% over current contract bids approved in 2014. Bid prices for HDPE meter boxes decreased in cost by .5% from current contract amounts in 2014.
RECOMMENDATION. It is recommended that Bid 1718-29 be awarded to the lowest and best bidders as follows:
Copper Meter Yokes for Water Meters
Awarded to: Pioneer Supply, L.L.C.
HDPE Meter Boxes with Cast Iron Lids
Awarded to: American Waterworks Supply, Inc.
Water Line Repair Clamps
SECTIONS 2, 9, 16, 17, 18, 19, 22, 23, 24, 29, 31, 41, and 42 - Awarded to: Ferguson Water Works
SECTIONS 1, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 21, 25, 26, 27, 28, 30, 32, 33, 34, 35, 36, 37, 38, 39, and 40 - Awarded to Core & Main, LP.
SECTION 20 Awarded to: Pioneer Supply, L.L.C.
Repair clamps (account 031-5551-462.32.16)
Account Amount - $40,438.43
Estimated Expenditure - 12,000
Account Balance Remaining - $28,438.43
Meter Yokes, Meter Boxes (account 031-5551-462.32.18)
Account Amount - $103,376.79
Estimated Expenditure - 53,175
Account Balance Remaining - $50,201.79