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CONSIDERATION OF BID NO. 1314-42; APPROVAL OF CONTRACT NO. K-1314-112 WITH RDNJ, INC., D/B/A A-TECH PAVING IN THE AMOUNT OF $709,375; CHANGE ORDER NO. ONE INCREASING THE CONTRACT AMOUNT BY $100,000 FOR A REVISED CONTRACT AMOUNT OF $809,375; PERFORMANCE BOND NO. B-1314-68; STATUTORY BOND NO. B-1314-69; MAINTENANCE BOND NO. MB-1314-70; AND PROJECT AGENT RESOLUTION NO. R-1314-90 FOR THE 2014 URBAN CONCRETE REHABILITATION BOND PROJECT.
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BACKGROUND: In the Norman General Obligation Bond Election of March 2010, voters approved the Urban Concrete Rehabilitation Bond Program. All bond projects are to be completed in five years under the approved program budget of $4,500,000. One neighborhood (Smoking Oaks Addition) with 21 locations/streets and one arterial street (Main Street) were identified for the FYE 2014 program. A list of locations and maps are included with this agenda item.
Bid specifications and documents were advertised on January 17, January 23, and January 30, 2014. Six (6) paving contractors received a set of documents. If approved, the base bid for this project will complete the FYE 2014 locations as identified in the 2010 Urban Concrete Pavement Rehabilitation Bond Program. Since the 2010 Bond Program was approved, some of the street panels adjacent to those proposed for repair/replacement have deteriorated at a more rapid pace requiring more in depth repair. Utilizing the additional $100,000 included in the budget would allow for those panels to be fully rehabilitated instead of crack sealed as originally proposed in the Bond Program.
DISCUSSION: The bid opening was conducted on February 6, 2014 and four (4) contractors submitted bids. The lowest bid, in the amount of $709,375, was submitted by A-Tech Paving of Edmond, OK. The low bid is below the engineer's estimate of $890,000 by $180,625 (20.3%). A-Tech Paving has previously worked for the City of Norman, and the firm received favorable references from other cities on similar projects. If approved, construction will begin on these projects in August 2014 and be completed within one year from notice to proceed.
RECOMMENDATION NO. 1: Staff has reviewed the bids and recommends that Bid No. 1314-42 for the 2014 Urban Concrete Rehabilitation Bond Project be awarded to the low bidder, A-Tech Paving in the amount of $709,375.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Bid No. 1314-42, the following contract and bonds be approved:
Contract No. K-1314-112
Performance Bond No. B-1314-68
Statutory Bond No. B-1314-69
Maintenance Bond No. MB-1314-70
RECOMMENDATION NO. 3: Staff further recommends that Change Order No. 1 to Contract No. K-1314-112 in the amount of $100,000 be approved. If approved, this Change Order will utilize all of the funds collected for this portion of the 2010 Bond Program, 2014 locations. The contract amount will be increased by 9% for a total amount of $809,375. Funds are available for this contract and change order in Urban Concrete Rehabilitation, Construction (account 050-9393-431-61-01; projects BP0236 and BP0237).
RECOMMENDATION NO. 4: Staff further recommends that, upon approval of Contract No. K-1314-42, that Resolution No. R-1314-90 be adopted authorizing A-Tech Paving as project agent to avoid the payment of sales taxes on materials purchases.