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CONSIDERATION AND AWARDING OF BID 1617-36 FOR THE INSTALLATION OF PAVEMENT MARKINGS FOR THE TRAFFIC CONTROL DIVISION.
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BACKGROUND: The Traffic Control Division is responsible for the installation and maintenance of pavement markings on more than 200 miles of public roadways within the corporate limits of the City of Norman. Four primary types of materials are utilized for this purpose; waterborne paint, thermoplastic, multi-polymer and raised pavement markers. City work crews concentrate most of their efforts on the application of waterborne paint while private contractors do the majority of the thermoplastic and multi-polymer markings and all of the raised pavement markers.
DISCUSSION: In order to expedite and streamline the process involved in the application of markings by private contractors, staff developed specifications for an annual contract that gives the Public Works Department a dependable source for the installation of markings at guaranteed unit prices.
The specifications have two distinct sections: Section I for the installation of thermoplastic and multi-polymer markings and for the removal of existing pavement markings, and Section II for the installation of raised pavement markers. Bidders were asked to submit unit prices on individual items within each section based upon the estimated quantities that were provided.
Bid 1617-36 opened on Thursday, February 23, 2017, and will provide contractor(s) that can be available to install thermoplastic and multi-polymer striping and raised pavement markers to the City on an as needed basis during the remainder of FYE 2017 and the first half of FYE 2018. Bids were received from three of the four vendors who were sent bid packages. The lower bidder for Section I, Plastic and Multi-polymer Pavement Markings and for Section II, Raised Pavement Markers, is Rudy Construction Company, LLC (Oklahoma City, Oklahoma). Staff will closely monitor expenditures for these items and adjust quantities as necessary to remain within the budgeted amount.
Most of these contracted pavement markings will be installed on major arterials in the urban area between the months of May and October of 2017.
RECOMMENDATION: That Bid 1617-36 be awarded as follows: Section I, Plastic and Multi-Polymer Pavement Markings and for Section II, Raised Pavement Markers to Rudy Construction Company, LLC as the overall lowest bidder meeting all of the specifications. Funding of $119,162 is available in Pavement Markings (Account 010-5023-429.42-35)