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CHANGE ORDER NO. ONE TO CONTRACT K-1516-112: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, L.L.C., D/B/A A-TECH PAVING INCREASING THE CONTRACT AMOUNT BY $180,113 FOR A REVISED CONTRACT AMOUNT OF $913,550 FOR THE URBAN CONCRETE PAVEMENT REHABILITATION BOND PROJECT AND BUDGET APPROPRIATION FROM THE CAPITAL FUND BALANCE RESERVED FOR THE 2010 STREET MAINTENANCE BOND PROGRAM.
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BACKGROUND: In the Norman General Obligation Bond Election of March 2010, voters approved the City’s 5-year Street Maintenance Bond Program. This program includes four categories of street maintenance projects as follows:
• Urban Asphalt Street Maintenance
• Urban Concrete Street Maintenance
• Rural Road Maintenance
• Urban Street Reconstruction
All street maintenance bond projects are proposed to be completed in five years under the approved program budget of $19,000,000. The City is currently completing the projects in the last fiscal year of the program, so all of the projects on the original ballot are planned to be completed in 2017.
The last Urban Concrete Street Maintenance Project to be completed is located on Main Street between Park Drive and Berry Road. This project has been under construction since May 2016. The project has been constructed in phases to minimize the impact on local businesses in Downtown Norman and on Norman High School.
This project involves the removal and replacement of selected concrete panels in the driving surface, curb and gutter, and sidewalk ramps that have deteriorated to an unacceptable condition. Main Street will also receive new pavement striping throughout, upon completion of the concrete work. At least one lane of traffic on Main Street has remained open in each direction throughout the construction project. Access to existing businesses has been maintained during the project.
The bid opening was conducted on March 10, 2016. The City Council awarded Contract K-1516-112 on April 26, 2016 in the amount of $733,437 to A-Tech Paving of Edmond, Oklahoma. Construction began in May 2016.
DISCUSSION: In the intervening time since the project cost was estimated in 2009 and the start of the proposed project in May 2016, additional large areas of concrete pavement have continued to deteriorate. Staff has negotiated with A-Tech Paving to use the existing contract unit prices to perform the balance of the additional work needed on Main Street. If approved, the additional work will be completed no later than August 10, 2017, one week prior to the beginning of the fall semester at Norman High School. City staff is working closely with Norman Public Schools officials to coordinate the Main Street Project with the major improvements currently under way at Norman High School.
The phase of concrete pavement repairs currently under way on Main Street between Park Drive and Flood Street will be completed and opened to traffic during the week of June 26, 2017. If this change order is approved, the remaining concrete pavement repairs between Flood Street and Berry Road will begin on Thursday, June 29, 2017.
All other street maintenance projects included in the 2010 Street Maintenance Bond Program will be completed during the current construction season. The most significant remaining project involves the total reconstruction of eleven (11) blocks of Iowa Street and Dakota Street in core Norman. Phase 1 of this project is under construction and the remaining phases will be completed in fall 2017.
Staff is currently estimating that the 2010 Street Maintenance Bond Program will be completed under budget, by approximately 10 percent of the original bond funds authorized. All construction of authorized projects will be completed by December 2017, including over 230 neighborhood street maintenance projects. By statute, these remaining bond funds must be spent on street maintenance projects in Norman. Therefore, to utilize the remaining funds, City staff has begun preparing a final program of neighborhood street maintenance projects, which will include preventive maintenance projects on city streets throughout Norman. To prepare this program, city staff is using the City’s Pavement Management System.
RECOMMENDATION NO. 1: Staff recommends approval of Change Order No. 1 to Contract K-1516-112 with RDNJ LLC, doing business as A-Tech Paving in the amount of $180,113. If approved, the contract amount will increase by $180,113 or 25 percent of the original contract amount to a total revised contract amount of $913,550.
RECOMMENDATION NO. 2: Staff further recommends an appropriation of $180,113 from the Capital Fund Balance reserved for the 2010 Street Maintenance Bond Program (account 050-0000-253.20-00) to the Urban Concrete Streets - Main Street Project (account 050-9393-431.61-01; project BP0242).