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CONSIDERATION OF THE ACCEPTANCE OF CERTIFIED LOCAL GOVERNMENTS (CLG) GRANT (CLG) FUNDING IN THE AMOUNT OF $17,000 TO BE USED FOR THE DEVELOPMENT AND SUPPORT OF LOCAL HISTORIC PROGRAMS, APPROVAL OF CONTRACT K-1516-36 WITH THE OKLAHOMA HISTORICAL SOCIETY, STATE HISTORIC PRESERVATION OFFICE (SHPO), AND BUDGET APPROPRIATION.
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BACKGROUND: On April 14, 1998, Council approved Contract K-9798-108 with the State Historic Preservation Office (SHPO), thereby making Norman a member city in the Certified Local Governments (CLG) Program. The Certified Local Governments Program is part of the US Department of the Interior national program for the development and support of local historic preservation programs.
With Historic District Commission approval, staff prepared a funding application that included project descriptions and a budget showing $15,000 in proposed expenditures of CLG funds and documentation of matching funds. City Council approved the submission of the application with the projects listed below in April and staff subsequently submitted the application. In late June, the Oklahoma State Historic Preservation Office awarded Norman an additional $2,000 in funds for a total of $17,000.
The CLG Program requires a 60/40 in-kind match formula. For $17,000 in CLG funds, the City must document a minimum of $11,333 in in-kind matching funds. The $11,333 in matching funds is derived by in-kind contributions of staff time and by the annual $2,160 (account #010-4080-419.40-03 Consultant, GF) contribution from the City of Norman General Fund.
DISCUSSION: Designation as a CLG City includes recognition of Norman’s historic preservation efforts on both state and national levels and entitles the City to apply for a portion of the education/outreach funds set aside by the SHPO out of each year’s budget. Funding may be used for public information materials, historic research, commission and staff training, and public outreach and education programs. The proposed 2015-2016 CLG project and budget are as follows:
Project 1: Attendance at Oklahoma State Preservation Conference June 2016 - $1,000
Project 2: 2015 Fall Seminars on Historic Home Design - $6,000
Project 3: 2016 Spring Old House Seminar Series - $6,000
Project 4: Southridge Historic District designation associated materials and postage for mailings - $500
Project 5: Educational mailing to all homeowners in both the Chautauqua and Miller Historic Districts - $500
Project 6: Intensive Level Historic Survey of the Wetzler Addition in the 800-900 block of Timberdell - $3,000
TOTAL $17,000
RECOMMENDATION: Staff has reviewed the attached contract with the Oklahoma Historical Society, State Historic Preservation Office, and recommends that Council approve Contract K-1516-36, appropriate $17,000 from the Special Revenue Fund Balance (account 022-0000-253.20-00) into the accounts shown below, and accept the grant funds when reimbursed to be recorded in the SHPO/CLG Special Revenue account (022-0000-334.13-26). Staff recommends the Council approve the contract in this amount. Applicable accounts have been established in the Special Revenue Fund, for purposes of this grant:
Consultant, Other (022-4046-464.40-09) - $15,000
Travel/Training (022-4046-464.46-04) - $1,000
Postage (022-4046-464.47-01) - $1,000