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CONSIDERATION OF AWARDING OF BID NO. 1213-34, APPROVAL OF CONTRACT NO. K-1213-68 WITH CENTRAL CONTRACTING SERVICES, INC., IN THE AMOUNT OF $183,501.95; CHANGE ORDER NO. ONE INCREASING THE CONTRACT AMOUNT BY $156,860; PERFORMANCE BOND NO. B-1213-24; STATUTORY BOND NO. B-1213-25, AND MAINTENANCE BOND NO. MB-1213-19, AND ADOPTION OF PROJECT AGENT RESOLUTION NO. R-1213-42 FOR THE CONCRETE PAVEMENT MAINTENANCE PROJECT, FYE 2013 LOCATIONS, AND CONCRETE VALLEY GUTTER FYE 2012 PROJECT.
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BACKGROUND: The City's annual Capital Improvement Program provides funding for concrete street repair and concrete valley gutter installation throughout Norman. Locations are chosen using the City's Pavement Management System (PMS) and visual inspections. Three (3) different streets were identified for replacement of the concrete panels this year. Concrete valley gutters are installed at existing intersections to improve the storm water system and where the asphalt pavement surface has deteriorated due to water infiltration. A list of locations and map is attached.
Concrete Pavement Maintenance, FYE 2013 Locations. The projects are funded in Account No. 050-9718-431.61-01 as Project Nos. SC0547-SC0548. Budget = $265,500.
Concrete Valley Gutter Projects, FYE 2012. The projects are funded in Account 050-9051-431.61-01, Project No. SC0531. Budget = $75,000.
Bid specifications and documents were advertised on September 13, 2012 and September 20, 2012. Seven (7) paving contractors received a set of documents. If approved, the base bid for this project will complete the FYE 2013 locations in the Concrete Pavement Maintenance Program and Concrete Valley Gutters Program, FYE 2012.
DISCUSSION: The bid opening was conducted on October 4, 2012, and six (6) contractors submitted bids. The lowest bid in the amount of $183,501.95 was submitted by Central Contracting Services, Inc. of Norman, OK. The low bid is below the engineer's estimate of $340,500 by $156,998.05 (46.11% percent). The average of the six (6) bids is $292,156.54. Central Contracting Services, Inc. has previously worked for the City of Norman, and the firm received favorable references from other cities on similar projects. If approved, construction will begin on these projects in November, 2012 and be completed by November, 2013.
RECOMMENDATION NO. 1: Staff has reviewed the bids and recommends that Bid No. 1213-34 for the Concrete Pavement Maintenance Projects, and Concrete Valley Gutters be awarded to the low bidder, Central Contracting Services, Inc. in the amount of $183,501.95.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Bid No. 1213-34, the following contract and bonds be approved:
Contract No. K-1213-68
Performance Bond No. B-1213-24
Statutory Bond No. B-1213-25
Maintenance Bond No. MB-1213-19
RECOMMENDATION NO. 3: Staff further recommends that, upon approval of Contract No. K-1213-68, that Resolution No. R-1213-42 be adopted authorizing Central Contracting Services, Inc. as project agent.
RECOMMENDATION NO. 4: Staff further recommends that Change Order No. 1 in the amount of $156,860 be approved. If approved, this Change Order will utilize all of the funds collected for this portion of the Concrete Pavement Maintenance Program, FYE 2013 projects and Concrete Valley Gutters, FYE 2012. The contract amount will be increased by 85.48% for a total amount of $340,361.95. The additional funding will be used to perform more repairs on Project No. SC0547, Dorchester Drive and Highland Parkway, and Project No. SC0548, Boyd Street that have additional failures since the original estimate was prepared. If all necessary pavement repairs can be made to the three programmed streets for less than this adjusted contract amount, additional streets will be repaired. Project No. SC0531, Concrete Valley Gutters, locations will be determined by staff as needed.