title
CONSIDERATION OF BID NO. 1314-38; CONTRACT NO. K-1314-89 WITH CENTRAL CONTRACTING SERVICES, INC. IN THE AMOUNT OF $325,898; PERFORMANCE BOND NO. B-1314-46; STATUTORY BOND NO. B-1314-47 AND MAINTENANCE BOND NO. MB-1314-52 FOR THE CEDAR LANE ROAD WATER LINE RELOCATION PROJECT AND PROJECT AGENT RESOLUTION NO. R-1314-55.
body
BACKGROUND: On February 8, 2011, City Council approved engineering services Contract K-1011-135 with Cardinal Engineering Inc. for the design of the Cedar Lane Road Widening Project for $350,630 or 3.5% of the total estimated project cost. The Cedar Lane Road Widening Project involves the construction of a new four-lane roadway that will include five foot bike lines on each side of the road. The project will also include improvements to 12th Avenue SE and 24th Avenue SE as they approach Cedar Lane Road, improve the BNSF railroad crossing and resurface U.S. Highway 77 on the north and south sides of Cedar Lane Road. Signalization of the 12th Avenue SE and Cedar Lane Road intersection will also help relieve traffic congestion at peak travel times during the day.
On November 22, 2011, the Norman City Council approved programming Resolution R-1112-60 requesting federal funds to widen Cedar Lane Road. This resolution states the City's commitment to adhere to the terms and conditions of a federally funded project including engineering design, acquisition of all necessary rights-of-way and relocation of utilities and encroachments at 100% the City's cost. In return, the Association of Central Oklahoma Governments (ACOG), through the Oklahoma Department of Transportation (ODOT), agrees to provide 80% of the construction cost, estimated at $6,231,280, and administration of the construction with the matching share (20%) from the City of Norman.
On August 28, 2012, the citizens of Norman voted in favor of the issuance of General Obligation Bonds to finance the local share of eight transportation/storm water improvement projects. One of the eight 2012 bond projects is the Cedar Lane Road Widening Project (see the attached location map showing the project boundaries).
On April 23, 2013, City Council approved Contract No. K-1213-183, a Right-of-Way and Utility Agreement with the Oklahoma Department of Transportation, for the construction of the Cedar Lane Road Widening Project. This agreement requires the City to acquire right-of-way and relocate utilities for this project. Currently, all right-of-way has been acquired and all utility companies have been given a notice to proceed.
DISCUSSION: As a result of the roadway project, the City of Norman is required to relocate the existing public waterline located on the south side of Cedar Lane Road. Bid documents and specifications for the Cedar Land Road Waterline Relocation Project were advertised on November 6, 2013 and November 13, 2013 in accordance with State Law. Seven (7) potential bidders acquired plans and specifications and seven (7) bids were received on November 27, 2013.
The low bidder is Central Contracting Services, Inc., (CCS), of Norman, Oklahoma, in the amount of $325,898, or approximately $21,350 less than the next lowest bidder. The Engineer's estimate for the project is $312,618.40 or approximately 4% below the low bid. Staff has done a comparative analysis of these bids and believes the low bid is competitive and represents a fair bid. CCS has successfully completed numerous water line projects in Norman in the last ten (10) years. CCS has completed water line projects located in the Hall Park subdivision, the Lift Station D water line, Rock Creek Road, the Robinson Street Underpass and at 24th Avenue NW and Boardwalk. All work was completed on or ahead of schedule. The completed work met or exceeded the contract document requirements.
Funding for this water line project is available in the Cedar Lane Road Widening Project Utilities (account 050-9079-431.67-01; project BP0196).
RECOMMENDATION NO. 1: Staff and our consultant have reviewed the bids and recommend that Bid 1314-38 for the Cedar Lane Road Water Line Relocation Project be awarded to the low bidder, Central Contracting Services, Inc., of Norman, Oklahoma, for $325,898.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Bid 1314-38, the following contract and bonds be approved:
Contract No. K-1314-89
Performance Bond No. B-1314-46
Statutory Bond No. B-1314-47
Maintenance Bond No. MB-1314-52
RECOMMENDATION NO. 3: Staff further recommends that, upon approval of Bid No. 1314-38, Central Contracting Services, Inc., be authorized and appointed as project agent via Resolution No. R-1314-55.