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RESOLUTION NO. R-1213-126: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $51,479.58 FROM THE CAPITAL FUND BALANCE TO PROVIDE ADDITIONAL FUNDS TO THE OKLAHOMA DEPARTMENT OF TRANSPORTATION TO COVER THE LOCAL SHARE OF THE PAVEMENT OVERLAY PROJECT ON SEGMENTS OF TECUMSEH ROAD, 24TH AVENUE N.W. AND WEST LINDSEY STREET.
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BACKGROUND: The 2005 - Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) allocates approximately $15 Million in Federal funds per year for the implementation of eligible transportation improvements in the Oklahoma City metropolitan area. Pavement overlay projects along functionally classified roadways are eligible for 80% federal funding.
On June 14, 2011, City Council approved Resolution R-1011-131 which was forwarded to both the Association of Central Oklahoma Governments (ACOG) and the Oklahoma Department of Transportation (ODOT) requesting federal funds to pay for 80% of the construction cost of pavement overlays along the following roadway segments:
Tecumseh Road, between 60th Avenue NW and Norman Regional Parkway
24th Avenue NW, between Boardwalk and Tee Drive
Lindsey Street, between 36th Avenue SW and Ed Noble Parkway
In the resolution the City agrees to the terms and conditions of a federally funded project by stating its willingness to assume the responsibility for the preparation of engineering plans, the purchase of any additional right-of-way, the relocation of public utilities and funding of the local share of the construction cost, which for this project is 20% of the construction. The project was submitted for consideration and is currently included in the Association of Central Oklahoma Governments’ (ACOG) 2012 Regional Transportation Improvement Plan (TIP).
On September 25, 2012, City Council approved Contract No. K-1213-81 and Resolution No. R-1213-55 - the project’s Right-of-Way, Public Utility and Encroachment Agreement with ODOT.
On December 18, 2012, City Council approved Contract No. K-1213-127 and Resolution No. R-1213-80 - the project’s Maintenance Agreement with ODOT. During the same meeting, Council also authorized payment of $244,000 as the 20% local share of the project’s estimated cost.
Construction plans were developed in-house by the Traffic Control Division and submitted to ODOT for the February 21, 2013 bid opening.
In addition to the pavement overlays, the project includes new striping and some sidewalk and wheel chair ramp upgrades.
DISCUSSION: ODOT opened bids on February 21, 2013 and the State Transportation Commission awarded the contract to the low bidder. The low bid of $1,393,771.59 by Haskell Lemon Construction Company of Oklahoma City plus the construction management and inspection fee of $83,626.30, or 6% of the construction cost, are slightly higher than the previous estimate used to calculate the City’s local match. For this reason, the Oklahoma Department of Transportation is asking the City to provide an additional $51,479.58 to cover the updated cost. Staff has reviewed the latest cost figures and concurs with the updated amount.
Table No. 1 summarizes the previous and new cost figures and local share.
Construction is scheduled to begin in April of 2013 and be completed by early summer of this year.
STAFF RECOMMENDATION: Staff recommends that Council authorize an appropriation from the Capital Fund balance in the amount of $51,479.58 to pay the Oklahoma Department of Transportation for the additional local share of the Pavement Overlay project along segments of Tecumseh Road, Lindsey Street and 24th Avenue NW.
If approved, the following adjustment to the FYE 2013 budget will be made:
Losing Account:
050-0000-253.20-00 (Capital Fund Balance) - $51,479.58
Gaining Accounts:
050-9511-431.61-01 (Tecumseh: 48th NW - N Interstate Dr. West) Project No. SC0521 - $25,739.79
050-9511-431.61-01 (Lindsey: Shadowridge Dr. - Ed Noble Pkwy.) Project No. SC0522 - $12,097.70
050-9511-431.61-01 (24th NW: Boardwalk - Tee Dr.) Project No. SC0523 - $13,642.09