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CONTRACT NO. K-1213-41: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE 89'ER DAY PARADE COMMITTEE IN THE AMOUNT OF $5,000 FOR COSTS ASSOCIATED WITH THE 89'ER DAY PARADE TO BE HELD IN APRIL 2013.
ACTION NEEDED: Motion to approve or reject Contract No. K-1213-41 with the 89'er Day Parade Committee in the amount of $5,000; and, if approved, authorize execution thereof.
ACTION TAKEN: _____________________________
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BACKGROUND: During the budgeting process a number of requests for funding assistance from nonprofit agencies are specifically reviewed, discussed and approved by Council. Pursuant to those discussions, funding agreements were prepared and submitted to the various agencies for their execution. One of those agencies is the 89er Day Parade Committee. The 89er Day Parade will take place in April 2013, and their funding agreement is now returned to Council for its approval.
DISCUSSION: The agreement which comes before Council at this time is the same basic form agreement for all agencies. The agreement is specific in that it lists the services which the agency is to perform. Highlights of the funding agreement include a reporting procedure by the agency to the Council of expenditures of the funds. There is a requirement in each agreement that a representative of the City be allowed to serve as an ex officio member of the board of the organization if the City so desires. The agreement also provides for cancellation by either party and specifically provides for cancellation and return of any unexpended funds should the agency fail to use the funds for the purpose for which they are intended or should the agency be dissolved or cease to exist any time during the contract period.
In addition, the contract is for a one-year period only. The contract does not automatically roll over and the funding request will be subject to Council's review as a part of next year's budget should the agency submit another request for funding. Funding for this year's contract is budgeted in Contributions-Organizations (010-1001-411.47-41).
RECOMMENDATION Based upon the above, it is Staff's recommendation that the funding agreement with the 89er Day Parade Committee, be approved. Should you have any questions or comments, please let me know.