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CONSIDERATION AND AWARDING OF BID 1718-24 FOR THE RENTAL OF TYPE II BARRICADES FOR THE STREETS AND STORMWATER DIVISIONS.
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BACKGROUND: TYPE II barricades are used by the Street and Stormwater Divisions to establish work zone safety during construction and maintenance projects. A typical Type II barricade is shown on the attached photograph. Federal and State statutes and City ordinances require work zone traffic control.
The Street and Stormwater Divisions own and maintain a large supply of barricades at all times. However, during certain emergency events like floods or damaging storms, additional barricades are needed on a short-term basis. Staff has determined that it is less expensive to rent the additional barricades than to purchase them.
DISCUSSION: Bid Number 1718-25 was opened on October 5, 2017, with one (1) vendor bid received; other bidders chose not to participate. Street Division utilizes 200 barricades per month. There are only three (3) companies in the local area which rent barricades. All vendors were invited to bid with Advanced Workzone Services, LLC, being the only bidder. The bid includes repair or replacement of the barricades should they become damaged or unserviceable as well as replacement of stolen barricades. 50-60% of the barricades are damaged and un-serviceable, or are stolen in an average year. Current funding is sufficient for twelve (12) monthly rental periods with a balance of $3,600.00 for emergency barricade rental if required. If approved, the contract for rental of TYPE II barricades will be effective through October 31, 2018. Funding for Type II barricade rental is provided in General Fund accounts for regular maintenance and operation. The price for barricade rental is the same amount as last year. Last fiscal year, $27,005.00 was spent on barricade rental.
The following street Barricade Rental accounts provide funding for barricades:
Street Division
Barricade Rental (010-5021-431.45-09) $15,000
Storm Water Division
Barricade Rental (010-5022-431.45-09) $15,000
All bids were within the budgeted amounts.
RECOMMENDATION: Staff recommends that all sections of BID-1718-24 be awarded to Advanced Workzone Services, LLC, Inc., as the lowest and best bidder meeting specifications.