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CONSIDERATION OF BID 1920-6; APPROVAL OF CONTRACT K-1920-12 WITH NASH CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $467,056.75; PERFORMANCE BOND B-1920-15; STATUTORY BOND B-1920-16; AND MAINTENANCE BOND MB-1920-7 FOR THE MCCALL DRIVE RECONSTRUCTION PROJECT; ADOPTION OF RESOLUTION R-1920-5 GRANTING TAX EXEMPT STATUS; AND BUDGET APPROPRIATION.
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BACKGROUND: In the Norman General Obligation Bond Election of 2016, voters approved the Street Maintenance Bond Program, a 5-year, 4-phase program to address maintenance needs on neighborhood streets. The four categories include (1) Urban Asphalt Street Rehabilitation, (2) Urban Concrete Street Rehabilitation, (3) Urban Road Reconstruction and (4) Rural Road Rehabilitation. Prior to the election, the City provided a list of all streets included in the program based upon the pavement condition data from the City’s current Pavement Management System. The following is the list of Road Reconstruction projects included in the 2016 GOB Election:
2017 - Lahoma Street - Gray Street to Nebraska Street
2018 - Lahoma Street - Nebraska Street to Hughbert Street
2019 - Walnut Road - South 2700 Block to Imhoff Road
2020 - McCall Drive - Chautauqua Avenue to Pickard Avenue
2021 - Pickard Avenue - Kansas Street to Acres Street
McCall Drive is located in an established residential neighborhood. The current roadway is constructed of concrete pavement with curb and gutter. The concrete pavement is in poor condition, and the substructure has failed in several locations along the 0.50 lane-mile stretch of the roadway. The reconstruction project involves removal of the existing pavement and curb and gutter, stabilizing the subgrade and placing new concrete pavement and bringing adjacent driveways into compliance with Americans with Disabilities Act guidelines.
Engineering design for McCall Drive Reconstruction Project was provided by Cardinal Engineering utilizing their on-call services agreement. On August 25, 2009, the Norman Utilities Authority (NUA) approved Contract K-0910-62 with Cardinal Engineering for on-call professional services.
DISCUSSION: Bid documents and specifications for the McCall Drive Reconstruction Project were advertised on June 27, 2019 and July 4, 2019 in accordance with State Law. Two (2) bids were received on July 18, 2019.
The low bidder is Nash Construction Company, Inc. of Oklahoma City, Oklahoma in the amount of $467,056.75. This is $20,351.25 or 4.2% below the Engineer’s Estimate of $487,408. Staff has done a comparative analysis of these bids, and believes the bid to be competitive and represents a fair price. The bid tabulation is attached.
This project will be funded from Urban Reconstruction Bond Project, Construction (account 050-9385-431.61-01; project BP0414).
If approved, construction of McCall Drive from Chautauqua Avenue to Pickard Avenue will begin in September 2019. The construction time for this project is 120 days with an estimated completion of January 2020.
RECOMMENDATION NO. 1: Staff has reviewed the bids and recommends Bid 1920-6 for McCall Drive Reconstruction Project (Chautauqua Avenue to Pickard Avenue) be awarded to the low bidder, Nash Construction Company, Inc. of Oklahoma City, Oklahoma, for $467,056.75.
RECOMMENDATION NO. 2: Staff further recommends that, upon approval of Bid 1920-6, the following contract and bonds be approved:
Contract K-1920-12
Performance Bond B-1920-15
Statutory Bond B-1920-16
Maintenance Bond MB-1920-7
RECOMMENDATION NO. 3: Staff further recommends that, upon approval of Bid 1920-6, Nash Construction Company, Inc., be authorized and appointed as Project Agent via Resolution R-1920-5.