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CONTRACT K-1516-123: A RIGHT-OF-WAY, PUBLIC UTILITY AND ENCROACHMENT AGREEMENT WITH THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL AID PROJECT J3-0501(004)AG, STATE JOB 30501(04) FOR THE 36TH AVENUE N.W. AND HAVENBROOK STREET INTERSECTION WIDENING AND SIGNALIZATION PROJECT AND ADOPTION OF RESOLUTION R-1516-95.
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BACKGROUND: The 2015 - Fixing America’s Surface Transportation (FAST) federal transportation funding bill allocates approximately $21 Million in Federal funds per year for the implementation of eligible transportation improvements in the Oklahoma City metropolitan area. Intersection widening with new traffic signals along federal functionally classified roads are eligible for 80% federal funding.
In 1996, the 36th Avenue NW and Robinson Street intersection was improved including the widening of 36th Avenue NW south to a point approximately 300 feet north of Havenbrook Street. Since then, the increasing volume of traffic and the resulting increase in accidents have exposed the need for a traffic signal with dedicated left turn lanes at the 36th Avenue NW and Havenbrook Street intersection. An aerial photo of this area is included as an attachment.
On February 26, 2013, City Council approved contract K-1213-162 with EST, Inc. of Norman, Oklahoma, for the design of the project and agreed to pay $79,510 for this service.
On November 26, 2013, City Council adopted resolution R-1314-62 requesting federal funds for the widening and signalization of the 36th Avenue NW and Havenbrook Street intersection. The project was submitted to the Association of Central Oklahoma Governments (ACOG) with a request to include it in the Regional Transportation Improvement Plan (TIP). This request was approved in January of 2016 by both the Intermodal Technical and Policy Committees of ACOG. Transportation federal safety funds ($977,850) to pay for 80% of the construction costs have been secured in Federal Fiscal Year 2017.
DISCUSSION: One of the conditions outlined in the programming resolution describes the City’s willingness to undertake the process for acquisition of right-of-way, relocation of public utilities, and removal of encroachments, when and if applicable. For this purpose, the Oklahoma Department of Transportation (ODOT) has prepared a Right-of-Way, Public Utility, and Encroachment agreement. We have been asked to approve it with the adoption of a resolution. The agreement addresses the responsibilities of both the City and ODOT for the acquisition of one temporary right-of-way easement needed for the construction of the project, the relocation of public utilities and the removal of encroachments. The City Attorney has reviewed and approved its content.
Once approved, City staff will move forward with the acquisition of one temporary parcel of right-of-way necessary for the reconstruction of a commercial driveway within the limits of the project, and the relocation of a fire hydrant and other private utilities within the existing right-of-way. This work is anticipated to be completed in the spring of 2016. Final plans will be submitted to ODOT in July of 2016 with a potential bid opening date of October 20, 2016. Construction could begin as early as January of 2017 with completion of the project in late summer of 2017.
RECOMMENDATION: Staff recommends approval of contract K-1516-123 and resolution R-1516-95 with ODOT for the acquisition of right-of-way, relocation of utilities and removal of encroachments associated with the 36th Avenue NW and Havenbrook Street intersection widening and signalization project.