Title
RESOLUTION R-1718-63: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $29,843.37 FROM THE REFUNDS REIMBURSEMENTS MISCELLANEOUS RISK MANAGEMENT ACCOUNT RECEIVED FROM INSURANCE COMPANIES TO REPAIR AND REPLACE TRAFFIC SIGNAL EQUIPMENT AND TRAFFIC SIGNS DAMAGED IN TRAFFIC ACCIDENTS.
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BACKGROUND: The City’s Traffic Control Division maintains more than 170 traffic and pedestrian signals citywide using $105,291 in the Division’s operating budget (approximately $620 per signalized intersection per year). These funds are used for the purchase of replacement traffic signal system components needed for the safe and efficient operation of our traffic signals. In addition, the Division also maintains approximately 30,000 traffic control signs throughout the City of Norman using $44,480 in the Division’s operating budget (approximately $1.49 per sign per year). These funds are used for the purchase of the replacement sign components needed for the safe and efficient navigation of our roadways.
On February 9, 2017, a traffic collision occurred in the 800 block of Classen Boulevard causing damage to an End School Zone sign installation. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On April 13, 2017, a $190 check was collected from the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On July 17, 2016, a traffic collision occurred near the intersection of Jenkins Avenue and Stephenson Parkway causing damage to a street light assembly. The responsible driver was identified for collection purposes. A contractor repaired the damage for the City at this location. On May 1, 2017, a $1,885.32 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On July 5, 2017, a traffic collision occurred at the intersection of Peters Avenue and Eufaula Street causing damage to a sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On July 18, 2017, a $144.36 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On April 19, 2017, a traffic collision occurred at the intersection of 24th Avenue NE and Alameda Street causing damage to a traffic signal pole. The responsible driver was identified for collection purposes. City forces repaired the damage at the intersection. On August 3, 2017, a $431.85 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On July 9, 2017, a traffic collision occurred at the traffic circle at the intersection of Carrington Lane and Warrington Way causing damage to multiple traffic sign assemblies. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On August 3, 2016, a $299.97 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On June 7, 2017, a traffic collision occurred at the intersection of Gray Street and University Boulevard causing damage to traffic signal equipment. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On August 1, 2017, a $1,412.30 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On March 28, 2017, a traffic collision occurred in the 1500 block of West Boyd Street causing damage to a traffic sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On August 7, 2017, a cash payment in the amount of $201.07 was collected from the responsible driver. The cash funds were deposited into the Refunds/Reimbursements Risk Management account.
On July 9, 2017, a traffic collision occurred at the intersection of Main Street and Peters Avenue causing damage to traffic signal equipment and to a sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On August 4, 2017, a $24,915.33 check was collected from the insurance company of the responsible party. Of this total, $24,766.48 is for the damaged traffic signal equipment, and the remaining $148.85 is for the damaged sign assembly. The check was deposited into the Refunds/Reimbursements Risk Management account.
On July 4, 2017, a traffic collision occurred at the intersection of 24th Avenue NW and Franklin Road causing damage to a sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On August 7, 2017, a $220.71 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On August 19, 2017, a traffic collision occurred in the 800 block of 24th Avenue NW causing damage to city equipment including a sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage to the traffic sign assembly at this location. On November 14, 2017, a $2,143.36 check was collected from the insurance company of the responsible party. Of this amount, the cost associated with the traffic sign assembly is $142.46. The check was deposited into the Refunds/Reimbursements Risk Management account.
DISCUSSION: The continuing number of traffic collisions involving damage to traffic control equipment depletes the City’s inventory of spare units. Replacement units are necessary in order to address future emergency situations. The Division does not have adequate funding in its operating budget to purchase replacements units and needs to access the funds collected from the insurance companies in order to do so.
Funds collected to date from the previously described incidents total $28,495.95 for damages to traffic signal equipment and $1,347.42 for damages to traffic signs.
RECOMMENDATION: Staff recommends the approval of Resolution R-1718-63 to appropriate $28,495.95 from Refunds/Reimbursements, Risk Management Fund (account 043-0000-367.12-64) to General Fund, Traffic Signal Parts (account 010-5023-429.32-12). In addition, staff recommends an appropriation of $1,347.42 from (Refunds/Reimbursements Risk Management Fund (account 043-0000-367.12-64) to General Fund, Traffic & Street Signs (account 010-5023-429.32-13). These funds will be used for the purchase of replacement of equipment damaged in the respective collisions.