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CONSIDERATION OF CONTRACT NO. K-1314-60 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND MERRITT TRACK AND TENNIS SYSTEM IN THE AMOUNT OF $38,880 FOR THE WESTWOOD TENNIS COURT RESURFACING PROJECT AND ADOPTION OF RESOLUTON NO. R-1314-43
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BACKGROUND: During the FYE 2014 Capital Budget process, City Council approved funding for the Westwood Tennis Court Resurfacing Project for the Parks and Recreation Department. This project included cleaning, repairing surface cracks and low spots and completely resurfacing and re-striping all twelve tennis courts at the facility. The work is necessary in order to keep the facility in compliance with United States Tennis Association (USTA) standards of playability, which allows us to be awarded tournaments at Westwood. Over the past decade, Westwood has hosted several tournaments each year, up to and including regional qualifiers for U.S. Open play and the Missouri Valley Junior Nationals-all of which attract players from outside the city and state to Norman.
The courts at Westwood are maintained yearly through frequent inspections by the staff at the site so that minor wear and damage is discovered as soon as it develops. These are repaired through the annual maintenance budgets of the Parks and Recreation Department. However, all tennis facilities are inspected and rated by the USTA to determine how “fast” the surfaces play and use this to determine what grade the facility gets and what tournaments they qualify to bid on to host. At this point, the Westwood Courts are playing too fast to get the rating they have received in the past, due to the texture of the playing surface being worn out by excessive play. This cannot be repaired without a complete cleaning and application of a new layer of surfacing. This process also includes grinding low spots, filling any cracks and re-striping the surface, once the new top layer is applied.
This item addresses the bid quotations required to do all of the work associated with the court resurfacing.
DISCUSSION: A complete industry-standard specification for tennis court resurfacing and project description was distributed for quotations. The lowest and best quotation was received from Merritt Tennis and Track Systems (Merritt) in the amount of $38,880. This is a turn-key project below the competitive bid limit dollar amount requirements ($50,000). Staff has obtained all the necessary affidavits, warranties, and insurance for the project and will notify Merritt to proceed upon approval of the contract by Council.
RECOMMENDATION: It is recommended that City Council approve Contract No. K-1314-60 with Merriitt Track and Tennis Systems in the amount of $38,880 for the Westwood Tennis Court Resurfacing Project for the Parks and Recreation Department. It is also recommended that Resolution No. R-1314-43 be adopted granting tax exempt status. The estimated budget is $60,000. Funding is available in Westwood Tennis Court Overlay Project, Construction (account 050-9677-419.61-01; project EF0174).