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CONTRACT NO. K-1213-158: A LAND ACQUISITION AND UTILITY RELOCATION PROJECT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) IN THE AMOUNT OF $211,220.90 FOR STATE PROJECT NO. 29106(04) FOR THE REHABILITATION OF THE INDIAN HILLS ROAD BRIDGE OVER INTERSTATE 35, ADOPTION OF RESOLUTION NO. R-1213-98, AND BUDGET TRANSFER.
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BACKGROUND: The Indian Hills Road Bridge over Interstate 35 (I-35) is currently rated as a structurally deficient bridge due to the poor condition of the columns and the bridge deck. This means the bridge is reasonably safe to leave in service, but that serious maintenance is needed in order to prevent further deterioration of the structure. The maintenance of city street bridges over Interstates and State Highways is the joint responsibility of the Oklahoma Department of Transportation (ODOT) and the local government having jurisdiction over the roadway. When repairs and routine maintenance activities are required, the cost of the work is divided based upon which portion of the bridge structure is undergoing construction. Maintenance of beams, pier caps, columns and footings, commonly referred to as the substructure of the bridge, is the responsibility of ODOT. Maintenance of the bridge deck or riding surface, and the safety rail, commonly referred to as the superstructure, is the responsibility of the local jurisdiction.
DISCUSSION: ODOT hired a design consultant in 2012 to develop the necessary plans for repairs to the bridge. The project involves a concrete wrap around the existing columns and patching and replacement of the top two inches of the bridge deck. Full replacement of the I-35/Indian Hills Interchange is in ODOT's eight year work plan with construction starting in 2020. The currently proposed bridge maintenance project will sustain the condition of the structure until it is replaced.
Prior to letting the project for bid, ODOT requires the City of Norman to enter into a project agreement and to adopt it by Resolution. ODOT has requested we approve the attached agreement that addresses the responsibilities of the City of Norman and ODOT. Staff has reviewed and approved the project agreement and resolution.
In summary, the City's responsibilities in this agreement are:
· Review and approve plans prepared by ODOT
· Maintain the roadway and right-of-way after construction
· Provide local share of project costs
In summary, ODOT's responsibilities are:
· Provide professional engineering services for the development of the Plans, Specifications and Estimates
· Acquire all right of way necessary for the project
· Relocate any utilities necessary for the project
· Advertise and let the construction contract for this project
· Construct the project in accordance with the plans
· Provide competent supervision of the construction
· Provide State share of project costs
Based on the current Engineer's Estimate, the total construction cost is $587,907.23. ODOT's share is $376,686.33 and the local share is $211,220.90. The Council Finance Committee discussed this project at their meeting of October 17, 2012. At that time, the estimated local share was $150,000, but the project design was incomplete. The final City share of costs will be based upon actual bid prices.
A bid letting for this project has been scheduled by ODOT on February 21, 2013. Construction will begin in May 2013. Completion of the project is anticipated in the late Summer or early Fall of 2013. The Indian Hills Road crossing over I-35 will be closed to traffic during a portion of the project construction. Traffic on I-35 will remain open throughout construction.
It is recommended that funding for the City's portion of this project be made available from a transfer of a portion of the budgeted allocation to the Cedar Lane Widening, 12th Avenue SE to Classen Boulevard project (project TR0235; total allocation of $825,000). Funds for the Cedar Lane project have now been made available through the August 28, 2012 approval of General Obligation bond funds by the voters of Norman.
RECOMMENDATION NO. 1: Staff recommends approval of Contract No. K-1213-158.
RECOMMENDATION NO. 2: Staff further recommends approval of Resolution No. R-1213-98 adopting Contract No. K-1213-158, and if approved, authorize the execution thereof.
RECOMMENDATION NO. 3: Staff further recommends the transfer of $211,220.90 from Cedar Lane Widening, Land (account 050-9079-431.60-01; project TR0235) to Indian Hills Road Overpass Construction (account 050-9687-431-61-01; project TR0049).