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CONTRACT K-1920-54: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE BOARD OF REGENTS OF THE UNIVERSITY OF OKLAHOMA, PROVIDING PERMISSION AND ACCESS FOR THE CITY OF NORMAN AND ITS THIRD PARTY CONTRACTORS TO CONTINUE USING THE DUCK POND TRANSFER STATION FOR USE IN PROVIDING PUBLIC TRANSPORTATION SERVICES AND PROVIDING FOR THE FEE ARRANGEMENT FOR THE TRANSPORTATION OF UNIVERSITY FACULTY, STUDENTS, AND STAFF THROUGH JUNE 30, 2020.
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BACKGROUND: On June 20, 2019, the Federal Transit Authority designated the City to be the direct recipient of federal funds authorized to provide local public transportation services. On June 25, 2019, City Council approved Contract K-1819-150, a Service Agreement with the University of Oklahoma (University) for the University’s provision of transition public transportation services to the City, including operation of fixed routes and paratransit services as well as the provision of fleet maintenance from July 1, 2019, through August 3, 2019. On July 30, 2019, City Council approved Amendment No. 1 to Contract K-1819-150 providing for the University to continue providing paratransit services and fleet maintenance from August 5, 2019, through the later of either October 1, 2019, or a subsequent date no later than October 15, 2019, if agreed upon by both parties.
Contract K-1920-54 provides that the University of Oklahoma will continue to grant access and permission for the City to utilize the Duck Pond Transfer Station past the transition period ending October 1, 2019, and outlines the fee arrangement for fares pertaining to the provision of public transportation services to University faculty, staff, and students.
DISCUSSION: EMBARK, the City’s third party contractor, is scheduled to take over operation of the City’s paratransit services in October. Likewise, the City will assume the fleet maintenance responsibilities in October.
Contract K-1920-54 grants the City and its third party contractors providing public transit services on behalf of the City permission and access to continue utilizing the transfer station located in the Duck Pond parking lot at 403 E. Brooks. Contract K-1920-54 also extends the payment arrangement pertaining to the public transportation of University faculty, staff, and students. Specifically, the City will continue to not charge fare to patrons producing and displaying a University faculty, staff, or student identification but will rather invoice the University for those fares. This Agreement also documents the existing practice that the City would not charge the University for fares during any transition period wherein the City is not charging fare to other members of the riding public.
The term of this agreement is from October 1, 2019, through June 30, 2020, but is auto renewable subject to sufficient funding by the respective governing bodies and subject to a waivable ninety (90) days’ notice termination provision.
RECOMMENDATION: Staff recommends approval of Contract K-1920-54.