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CONTRACT NO. K-1213-75: A MAINTENANCE AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL-AID PROJECT NO. STPG-214F(008)AG, JOB NO. 28248(04) FOR THE CITYWIDE PAVEMENT MARKING PROJECT AND ADOPTION OF RESOLUTION NO. R-1213-49.
ACTION NEEDED: Motion to approve or reject Contract No. K-1213-75 with ODOT; and, if approved, adopt Resolution No. R-1213-49 and authorize the execution of the contract and resolution.
ACTION TAKEN: _________________________________
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BACKGROUND: The 2005 - Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) allocates approximately $15 Million in Federal funds per year for the implementation of eligible transportation improvements in the Oklahoma City metropolitan area. Ten percent of this appropriation is used to fund safety projects at 100% of their construction cost. Installation of pavement markings along federal functionally classified roads is eligible for this level of funding.
On November 22, 2011, City Council approved Resolution R-1112-66 which was forwarded to both the Association of Central Oklahoma Governments (ACOG) and the Oklahoma Department of Transportation (ODOT) requesting federal funds to pay for 100% of the construction cost. In the resolution the City agrees to the terms and conditions of a federally funded project by stating its willingness to assume the responsibility for the preparation of engineering plans, the purchase of any additional right-of-way, the relocation of public utilities and funding of the local share of the construction cost, which normally is 20% but for this safety project will be 0%. The project was submitted for consideration and is currently included in the Association of Central Oklahoma Governments' (ACOG) 2012 Regional Transportation Improvement Plan (TIP).
On July 13, 2012, City staff submitted final plans to ODOT with a request to include the project in their November 15, 2012 bid opening. The plans were developed "in house" by the engineering staff in the Traffic Control Division. Construction is anticipated to begin in the spring of 2013 with completion of the work in early May of the same year.
This project will provide durable center lines, lane lines, crosswalks, stop bars, turn arrows and other symbols on several miles of urban arterial roadways (see attached map). The estimated construction cost of $220,000 will be funded with 100% federal funds as a safety improvement project.
DISCUSSION: The Oklahoma Department of Transportation requires the City to execute a project agreement and to adopt it by resolution before letting the project to contract. The agreement addresses the responsibilities of the City and the Department during and after the construction of the project. The execution of three original documents is required. Both the resolution and agreement have been reviewed by staff and approved by the City Attorney.
RECOMMENDATION: Staff recommends approval of Contract No. K-1213-75 and Resolution R-1213-49 with ODOT for the Citywide Pavement Marking project.