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CHANGE ORDER NO. TWO TO CONTRACT K-1516-112: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, L.L.C. D/B/A A-TECH DECREASING THE CONTRACT AMOUNT BY $12,933.52 FOR A REVISED CONTRACT AMOUNT OF $900,616.49 FOR THE URBAN CONCRETE REHABILITATION, FYE 2015 LOCATIONS, MAIN STREET: PARK DRIVE TO BERRY ROAD AND FINAL ACCEPTANCE OF THE PROJECT.
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BACKGROUND: In the Norman General Obligation Bond Election of March 2010, voters approved the City’s 5-year Street Maintenance Bond Program. This program includes four categories of street maintenance projects as follows:
• Urban Asphalt Street Maintenance
• Urban Concrete Street Maintenance
• Rural Road Maintenance
• Urban Street Reconstruction
All street maintenance bond projects were proposed to be completed in five years under the approved program budget of $19,000,000. All of the projects on the original ballot were completed by 2018.
The last Urban Concrete Street Maintenance Project to be completed was located on Main Street between Park Drive and Berry Road. This project had been under construction since 2016. The project was constructed in phases to minimize the impact on local businesses in Downtown Norman and on Norman High School.
This project involved the removal and replacement of selected concrete panels in the driving surface, curb and gutter, and sidewalk ramps that had deteriorated to an unacceptable condition. Main Street also received new pavement striping throughout, upon completion of the concrete work. At least one lane of traffic on Main Street remained open in each direction throughout the construction project. Access to existing businesses was maintained during the project.
DISCUSSION: The bid opening was conducted on March 10, 2016. The City Council awarded the contract on April 26, 2016 in the amount of $733,437 to A-Tech Paving of Edmond, Oklahoma. Construction began in May 2016.
On June 27, 2017, the City Council approved Change Order No. 1 to Contract K-1516-112 with RDNJ LLC, d/b/a A-Tech Paving for the 2015 Urban Concrete Street Maintenance Bond Project in the amount of $180,113 or 25 percent of the original contract amount to a total revised contract amount of $913,550. The City Council also approved a re-allocation of $180,113 from the 2010 Street Maintenance Bond Program account balance to the Urban Concrete Streets - Main Street Project (account 050-9393-431.61-01; project BP0242).
On October 8, 2018, RDNJ, LLC. d/b/a A Tech Paving completed all the work under Contract K-1516-112 including Change Order No. 1. A final pay application of $45,030.83 was submitted by the contractor on October 10, 2018. The total work completed amounted to $900,616.49 leaving a balance of $12,933.52.
RECOMMENDATION NO. 1: Staff recommends approval of Change Order No. 2 (final) decreasing the contract by $12,933.52. If approved, the total contract amount with RDNJ, LLC. d/b/a A-Tech Paving will decrease to $900,616.49 from $913,550, a decrease of 1.4%. Final acceptance and payment is in the amount of $45,030.83 for Contract K-1516-112 with RDNJ, LLC. d/b/a A-Tech Paving. With the payment of the final pay request, Contract K-1516-112 is closed out.