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CHANGE ORDER NO. TWO TO CONTRACT K-1718-117: BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND LIPPERT BROS., INC., INCREASING THE CONTRACT AMOUNT BY $66,171 FOR A REVISED CONTRACT AMOUNT OF $937,723 TO RELOCATE THE POWER FOR THE LIGHT POLES BETWEEN FIELDS 8 AND 9, REVISE THE GRADING ON FIELD 8 DUE TO RAISING THE HEIGHT OF THE RETAINING WALL, AND REVISE THE GRADING ON FIELD 9 DUE TO THE ELEVATION OF THE EXISTING IRRIGATION MAIN LINE.
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BACKGROUND: On October 13, 2015, Norman citizens passed the NORMAN FORWARD Initiative which will fund various projects through a one-half percent (½%) sales tax over 15 years. Included in the NORMAN FORWARD Initiative is an upgrade of the Griffin Park Soccer Complex. Eventually all of the fields will be converted to soccer and will total 20 youth fields.
On March 14, 2017, the City Council, acting as Trustees of the Norman Municipal Authority (NMA) awarded contract K-1617-114 to the Planning Design Group (PDG) to provide master planning designs for the Griffin Park Soccer Complex. On August 8, 2017, the NMA Trustees adopted the Griffin Park Sports Complex Master Plan (Resolution R-1718-22).
On May 22, 2018, the City Council, acting as Trustees of the Norman Municipal Authority (NMA), awarded contract K-1718-117 to Lippert Bros., Inc., to provide re-grading of fields 8 and 9, adding retaining walls, fencing and drainage, as well as re-lighting fields 1-4, and adding lights to field number 8.
DISCUSSION: Work on the Griffin Park Phase I North Field Improvements has progressed since the contract for construction was awarded. Due to the exact location of the existing power lines between fields 8 and 9 being unknown at the time of the contract award, the power lines for the light poles must be relocated. Due to the elevation of the existing irrigation line on field 9 being shallower than anticipated, the grading plan must be adjusted. Grading adjustments are also needed on field 8 to accommodate raising the height of the retaining wall. Raising the wall on field 8 will allow for greater expansion on field 7 to the south.
Lippert Bros., Inc. has submitted Change Order No. two in the total amount of $66,171. Following is a description of work to be completed:
• Relocate the power for the light poles between fields 8 and 9 due to the existing power lines being in the area of the footing for the new retaining wall.
• Revise the grading on field 9 due to the elevation of the existing irrigation sprinkler main.
• Revise the grading on field 8 to accommodate raising the height of the retaining wall. Raising the wall on field 8 will allow for greater expansion on field 7 to the south.
Total cost of the change order for this item is $66,171.
Our consultants from PDG have reviewed this change order and agree that it is appropriate and should be approved. Our project management consultants from ADG have also reviewed the request and agree with its approval.
RECOMMENDATION: It is recommended that the Norman Municipal Authority/City Council approve Change Order No. Two to Contract K-1718-117 increasing the contract amount by $66,171, to provide power line relocation between fields 8 and 9 as well as revised grading for fields 8 and 9 for the Griffin Park Phase I North Field Improvements Project. Funding for the Change Order exists in project contingencies available in Griffin Park, Construction (account 051-9639-452.61-01; project NFB001).