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CONSIDERATION OF ACCEPTANCE OF REIMBURSEMENT OF FUNDS IN THE AMOUNT OF $15,873.89 FROM FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND $2,645.65 FROM THE STATE OF OKLAHOMA FOR TORNADO RELATED EXPENSES DURING MAY 2013.
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BACKGROUND: During the severe weather outbreak event May 18 - June 2, 2013, Norman experienced severe storms, flooding and tornados that caused widespread damage throughout the City of Norman. During this time, there was an immediate threat to lives, property, and public health and safety. In response to these threats, FEMA Declaration OK-DR-4117 was approved.
DISCUSSION: During the period of May 18 - June 2, 2013, The City of Norman incurred cost for emergency protective measures performed by the City’s Parks Department. The Parks Department assisted other City departments to assure that park areas were evacuated and streets were free of debris that would impede emergency vehicle access. The Parks Department pushed the debris to the rights-of-way to allow emergency vehicle access. During this time the Police Department assisted with search and rescue and securing streets and intersections in areas blocked by debris and downed power lines, utilizing police vehicles as visible barricades. Under FEMA Declaration OK-DR-4117, the City of Norman was determined as an eligible applicant for reimbursement under Category B, Emergency Protective Measures.
Project Worksheet #00018 for the Parks Department was completed and determination was made that $1,248.46 was the amount eligible for the application. FEMA processed the application based on a cost share basis of 75%. The 75% reimbursable amount was $936.35. This reimbursement was received by the City in August of 2013.
Project Worksheet #0016 for the Police Department was completed and $19,916.72 was determined to be the amount eligible for the application. FEMA processed the application based on a cost share basis of 75%. The 75% reimbursable amount was $14,937.54. This reimbursement was received by the City in August of 2013.
The State of Oklahoma operates a Public Assistance program that provides for 50% of the remaining cost share not covered by FEMA (12.5% of the total incident costs). The amount of the 12.5% provided by the State of Oklahoma for these worksheets was $156.06 and $2,489.59, respectively, for a total amount of $2,645.65.
RECOMMENDATION: It is recommended that City Council approve these reimbursements in the total amount of $18,519.54, and receipt $15,873.89 into FEMA Reimbursements (account 010-0000-334.13-28); and $2,654.65 into Other Agency Reimbursements (account 010-0000-366.12-39).