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CHANGE ORDER NO. TWO TO CONTRACT K-1617-85: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND NASH CONSTRUCTION COMPANY DECREASING THE CONTRACT AMOUNT BY $6,074.83 FOR A REVISED CONTRACT AMOUNT OF $1,804,854.97 FOR THE URBAN CONCRETE PAVEMENT REPAIR 2016 BOND PROGRAM, FYE 2017 LOCATIONS, AND FINAL ACCEPTANCE OF THE PROJECT.
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BACKGROUND: In the Norman General Obligation Bond Election of April 2016, voters approved the Street Maintenance Bond Program. All bond projects are to be completed in five years under the approved program budget of $25,000,000. The 2016 Street Maintenance Bond Program includes four categories as follows:
• Urban Asphalt Street Maintenance
• Urban Concrete Street Maintenance
• Rural Road Maintenance
• Urban Street Reconstruction
On February 28th, 2017, the City Council awarded the FYE 2017 Urban Concrete Street Maintenance Bond Project to Nash Construction Company of Oklahoma City in the amount of $1,749,950. The project included the removal and replacement of selected concrete panels within 27 residential streets in 9 different subdivisions located throughout the City of Norman. City Council approved Change Order No. One on November 28, 2017, increasing the contract amount by $60,979.78 for a revised contract amount of $1,810,929.78. Change Order No. One addressed additional large areas of concrete pavement that had deteriorated significantly since the scope of the FYE 2017 Urban Concrete Pavement Rehabilitation Project was first identified and estimated prior to the Bond Election in 2016.
DISCUSSION: In addition, more concrete pavement repairs than originally anticipated were needed in the Woodslawn Addition. The Woodslawn Addition is located south of Robinson Street, east of Westwood Golf Course, north of Main Street and west of Flood Avenue (Ward 8). Street maintenance projects in that neighborhood included work on Highland Parkway from North Flood Avenue to Robinson Street, Denison Drive from North Sherry Avenue to North Berry Road, Woods Avenue from Robinson Street to Denison Drive and Canterbury Street from North Sherry Avenue to Robinson Street.
All work was completed per contract specifications. Final quantities and costs for the project are detailed in the Change Order Summary. Change Order No. 2, which reflects all measured quantities of completed work, decreases the total contract amount by $6,074.83 or 0.3% of the previously-estimated quantities. If Change Order No. 2 is approved, the final total cost of this project is $1,804,854.95. Nash Construction Company completed all work on December 21, 2017. Funds are available to cover this final payment in Urban Concrete Pavement, Construction (account number 050-9393-431.61-01; project numbers BP0370, BP0373, and BP0374).
RECOMMENDATION NO. 1: Staff recommends approval of Change Order No. 2 (final) decreasing the contract by $6,074.83. If approved, the total contract amount with Nash Construction Company will decrease to $1,804,854.95 from $1,810,929.78, a decrease of 0.3%.
RECOMMENDATION No. 2: Staff recommends final acceptance of the 2016 Bond Urban Concrete Pavement Rehabilitation Project, FYE 2017 locations, Contract K-1617-85, and further recommends that final payment in the amount of $90,242.75 be directed Nash Construction Company.