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TEMPORARY EASEMENT E-1617-34: CONSIDERATION OF ACCEPTANCE OF TEMPORARY DRIVEWAY EASEMENT DONATED BY SHANNON O. MOORE, L.L.C., FOR THE 12TH AVENUE S.E. WIDENING PROJECT LOCATED BETWEEN CEDAR LANE AND STATE HIGHWAY 9.
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BACKGROUND: On August 28, 2012, the citizens of Norman voted in favor of a Bond Issue to finance the local share of eight transportation/stormwater improvement projects. One of the eight 2012 bond projects is the 12th Avenue SE Widening Project. Please see the attached location map showing the project boundaries.
On December 11, 2012, the Norman City Council approved Programming Resolution R-1213-78 requesting federal funds for the 12th Avenue S.E. Widening Project. This resolution states the City’s commitment to adhere to the terms and conditions of a federally funded project including engineering design, acquisition of all necessary rights-of-way and relocation of utilities and encroachments at 100% the City’s cost. In return, the Association of Central Oklahoma Governments (ACOG), through the Oklahoma Department of Transportation (ODOT), agrees to provide 80% of the cost for the administration and construction with the matching share from the City of Norman.
On April 9, 2013, City Council approved engineering services Contract K-1213-161 with Tetra Tech Inc. for the design of the 12th Avenue SE Widening Project which involves the construction of a new four-lane roadway that will include five foot bike lanes on each side of the road. The project will also include improvements at the intersection of Highway 9 and 12th Avenue SE, extend the bike lanes north to Oak Tree Avenue and add a left turn lane into the Campus Crest Apartments.
On March 11, 2014, City Council approved Amendment #1 to Contract K-1213-161 with Tetra Tech Inc. to provide additional intersection analysis and design at Highway 9 to accommodate the added traffic generated by two new apartment complexes on 12th Avenue SE between Highway 9 and Cedar Lane as well as anticipated future development in the surrounding area.
On April 14, 2015, City Council approved Amendment #2 to Contract K-1213-161 with Tetra Tech Inc., adding water line relocation plans to the design scope of the project.
On December 13, 2016, City Council awarded Bid 1617-28 to Central Contracting in the amount of $77,118 for the 12th Avenue SE Water Line Relocation. City Council also awarded Contract K- 1617-81 with Oklahoma Electric Cooperative for the relocation of overhead power lines to underground in the vicinity of the Highway 9 intersection.
Proposed improvements for the 12th Avenue S.E. Widening Project include:
1. Widening 12th Avenue S.E. from Cedar Lane Road to State Highway 9 from 2 lanes to 4 lanes
2. Addition of 5-foot on-street bike lanes
3. Intersection improvements at 12th Avenue SE/Campus Crest Drive and 12th Avenue SE/State Highway 9
4. Continuous sidewalks on both sides
5. Stormwater improvements
The City must acquire seven (7) easements along 12th Avenue SE between Cedar Lane and Highway 9 for the construction of the 12th Avenue SE Widening Project. These easements vary in size and usage; two (2) are drainage easements, two (2) are permanent road easements and three (3) are temporary drive easements. Six (6) of the seven easements have been secured. This item brings before Council the formal acceptance of an easement from Astellas Pharma Technologies, Inc. AKA Avara Pharmaceutical Services.
DISCUSSION: For all of the property acquisitions, Staff requested donations prior to making any offers of fair market value. One (1) drainage easement and the three (3) temporary driveway easements were donated. The attached table provides the details of each easement. Also, the Right-of-Way sheet is attached providing the location of each easement necessary for the project. Funds are available within the 12th Avenue SE Project (Project # BP0191) to pay for the easements. Temporary Easement E-1617-34 for Parcel 4 has been donated by Shannon O. Moore, L.L.C
The one (1) unsecured parcel, held by the Madole’s, is currently going through the eminent domain process to ensure the project remains on schedule and we do not lose federal funding on this project. As negotiations continue, it is anticipated that this easement will be brought to Council at a later date for acceptance.
RECOMMENDATION: Staff recommends the above described easement be accepted and the filing be directed thereof.