File #: K-1314-4    Version: 1 Name: Highway 9 Water Line Relocation
Type: Contract Status: Passed
File created: 7/19/2013 In control: City Council
On agenda: 8/13/2013 Final action: 8/13/2013
Title: CONSIDERATION OF BID NO. 1314-2, NORMAN UTILITIES AUTHORITY APPROVAL OF CONTRACT NO. K-1314-4 WITH TRENT CONSTRUCTION, L.L.C., IN THE AMOUNT OF $309,978.92; PERFORMANCE BOND NO. B-1314-1; STATUTORY BOND NO. B-1314-2; AND MAINTENANCE BOND NO. MB-1314-1; FOR THE HIGHWAY 9 UTILITY RELOCATION PROJECT.
Attachments: 1. Text File Highway 9 Water Line, 2. Bid Summary, 3. Recommendation.pdf, 4. Contract K-1314-4.pdf, 5. Performance Bond B-1314-1.pdf, 6. Statutory Bond B-1314-2.pdf, 7. Maintenance Bond MB-1314-1.pdf, 8. Hwy9WaterlineRelocationAreaMap.pdf, 9. PR Highway 9 Water Line
Title
CONSIDERATION OF BID NO. 1314-2, NORMAN UTILITIES AUTHORITY APPROVAL OF CONTRACT NO. K-1314-4 WITH TRENT CONSTRUCTION, L.L.C., IN THE AMOUNT OF $309,978.92; PERFORMANCE BOND NO. B-1314-1; STATUTORY BOND NO. B-1314-2; AND MAINTENANCE BOND NO. MB-1314-1; FOR THE HIGHWAY 9 UTILITY RELOCATION PROJECT.
 
Body
BACKGROUND: On November 23, 2011, the City received a letter from the Oklahoma Department of Transportation (ODOT) informing the City of plans to perform construction on Highway 9  beginning just west of 24th Avenue SE and extending east along State Highway 9 for approximately 1.5 miles. In the letter, ODOT notified the City of its responsibility to relocate City utilities in advance of construction.
 
On November 13, 2012, the Norman Utilities Authority (NUA) approved Contract No. K-1213-119 in the amount of $47,000 with Cardinal Engineers for the design work for the Highway 9 Waterline Relocation Project. On March 26, 2013 the NUA approved Amendment No. 1 to Contract K-1213-119 for the design of an additional half mile of 12” waterline to complete a looped system which would also provide an additional feed for businesses and residents of this area. The additional half mile will be bid as a separate project (Phase 2).
 
DESCRIPTION:  Advertisement for Bid No. 1314-2 for construction of the Highway 9 Utility Relocation Project was published in the Norman Transcript on June 13th and June 20th, 2013.  Five bidders submitted bids for this project on July 11, 2013. As shown on the attached bid tabulation, Trent Construction, LLC of Harrah, Oklahoma was the low bidder at $309,978.92 with other bids ranging between $322,705 and $392,246.09. Cardinal Engineers estimated the construction cost to be $425,048.70.  Staff has reviewed the bids and recommends the NUA award the bid to Trent Construction, LLC in the amount of $309,978.92.
 
The Highway 9 Utility Relocation Project is funded through Construction (account 031-9727-462.61-01; project #WA0191).The Fiscal Year Ending (FYE) 2013 budget has an unencumbered balance of $1,040,000; therefore, adequate funding is available. ODOT may eventually refund a portion of the cost of the relocations; the ODOT share is currently estimated at 38.59%.
 
RECOMMENDATION:  Staff recommends the NUA accept the bids received in response to Bid 1314-2 and award the bid to Trent Construction, LLC of Harrah, Oklahoma.  It is further recommended that the NUA approve Contract No. K-1314-4 in the amount of $309,978.92 with Trent Construction LLC, Performance Bond No. B-1314-1, Statutory Bond No. B-1314-2, and Maintenance Bond No. MB-1314-1; all bonds being in the amount of the construction contract.