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CONTRACT K-1415-43: A RIGHT-OF-WAY, PUBLIC UTILITY, AND ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL-AID PROJECT STS-114D(294)ST, STATE JOB NO. 28470(13) FOR THE KENNEDY ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT AND ADOPTION OF RESOLUTION R-1415-67.
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BACKGROUND: Through an application and selection process, the federal Safe Routes to School (SRTS) Program grants funding for non-infrastructure safety activities and infrastructure improvements in the vicinity of selected neighborhood schools to encourage students to walk and bike to school. The City of Norman is the sponsor of a local SRTS project for Kennedy Elementary School, which was selected by the Oklahoma Department of Transportation (ODOT), the program's administrator in Oklahoma. The project will (1) add/replace sidewalks and ramps on the north side of Beaumont Street between 12th Avenue SE and Sunrise Street, (2) add a solar-powered beacon integrated with a radar speed feedback unit on Beaumont Street, (3) replace sidewalk and ramps on east side of Sunrise Street from Beaumont Street to the school's entrance, (4) replace sidewalks and add ramps on both sides of Beaumont Drive east of Biloxi Street, (5) add safety guardrails for the sidewalks connecting to the reinforced concrete box (RCB) structure on Beaumont Drive just east of the school, and (6) add/replace sidewalks extending from the RCB east to Sinclair Drive. Under the grant, the City upfronts the funding for the project and is reimbursed when construction has been completed. The estimated cost of the infrastructure project is $190,000, and is 100% funded by federal funds.
On August 9, 2011, City Council approved Contract K-1112-13 and adopted Resolution R-1112-12 that executed Safe Routes to School Project Agreement Number 1028 for Federal-aid Project Numbers SRS-114D(294)ST, State Job Number 28470(13), and SRS-114D(295)ST, State Job 28470(24) between the City of Norman and ODOT. On October 11, 2011, the City Council approved Contract No. K-1112-54 with Jackson & Jackson Engineering to perform engineering services for Project Number SRS-114D(294)ST, State Job Number 28470(13), the infrastructure portion of the grant project. On March 11, 2014, the Council approved Amendment No. 1 to Contract K-1112-54 with Jackson & Jackson Engineering for extra surveying on the project to properly design the driveways intersecting the proposed sidewalks.
DISCUSSION: One of the conditions outlined in the City/ODOT project agreement describes the City's willingness to undertake the process for acquisition of right-of-way, relocation of public utilities, and removal of encroachments, when and if applicable. For this purpose, ODOT has prepared a Right-of-Way, Public Utility, and Encroachment agreement. The agreement addresses the responsibilities of both the City and ODOT for the acquisition of the ten (10) temporary right-of-way easements needed for the construction of the project, the relocation of public utilities and the removal of encroachments. The City Attorney has reviewed and approved its content. The acquisition of easements will be completed by March 1, 2015 and the engineering plans will be ready for a Spring 2015 bid opening. Construction should occur when school is on summer break, and completed before school resumes in the fall of 2015.
RECOMMENDATION: Staff recommends approval of Contract K-1415-43 and Resolution R-1415-67 with ODOT for the acquisition of right-of-way, relocation of utilities and removal of encroachments associated with the Kennedy Elementary Safe Routes to School Infrastructure project.