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RESOLUTION R-1617-39: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $8,426.66 FROM THE REIMBURSEMENTS/OTHER CITY EXPENSE ACCOUNT FOR A PASS THROUGH PAYMENT TO THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR INTERSECTION IMPROVEMENTS AT STATE HIGHWAY 9 INTO BELLATONA ADDITION.
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BACKGROUND: On March 10, 2015, City Council approved the attached Contract K-1415-100, where the City agreed to facilitate a pass through payment between the developer, Bellatona Development, LLC and the Oklahoma Department of Transportation (ODOT) since ODOT cannot accept funds from a private entity. These pass through funds are reimbursement for intersection improvements at State Highway 9 into the Bellatona Addition.
The estimated cost of these improvements at the time of the contract was $82,367.50, which did not include construction management. The final invoice received from ODOT included $82,367.50 in construction costs and $8,426.66 in construction management costs for a total invoice of $90,794.16. Upon receipt of the invoice, Bellatona Development, LLC wrote a check to the City of Norman in the amount of $90,794.16 to fulfill their obligation per Contract K-1415-100.
DISCUSSION: Funds in the amount of $90,794.16 from Bellatona Development, LLC were initially deposited into the Reimbursements/Other City Expense Account (050-0000-366.12-29) as directed by the above referenced Contract K-1415-100.
Accounting Division staff has now transferred the $90,794.16 from the Reimbursements/Other City Expense Account (050-0000-366.12-29) to Bellatona ODOT Pass-Thru, Construction (050-9998-431.61-01; project TC0023), also in accordance with Contract K-1415-100.
City Legal reviewed the original March 10, 2015, agenda item and determined that City Council needs to approve a budget appropriation increase in the amount of $8,426.66, to reflect the change in final pass through amount from $82,367.50 to $90,794.16. This action is necessary because the original agenda item stipulated that the pass through amount would be $82,367.50.
If approved, a pass through payment in the amount of $90,794.16 will be paid to ODOT from Bellatona ODOT Pass-Thru, Construction (account 050-9998-431.61-01; project TC0023).
There is no financial impact to the City for facilitating this pass-through transaction.
RECOMMENDATION: Staff recommends approval of Resolution R-1617-39, and if approved, authorize payment to ODOT in the amount of $90,794.16.