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CONSIDERATION OF THE ACCEPTANCE OF A PUBLIC FLEET CONVERSION GRANT FROM THE ASSOCIATION OF CENTRAL OKLAHOMA GOVERNMENTS (ACOG) IN THE AMOUNT OF $209,484 TO BE USED TO PURCHASE TEN (10) COMPRESSED NATURAL GAS (CNG) VEHICLES FOR VARIOUS CITY DEPARTMENTS, APPROVAL OF CONTRACT K-1415-117, AND ADOPTION OF RESOLUTION R-1415-19.
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BACKGROUND: On July 7, 2014, the Association of Central Oklahoma Governments (ACOG) announced Round Two for the sixth year of an ACOG-administered Public Fleet Conversion grant program using Federal Fiscal Year (FFY) 2015 Congestion Mitigation and Air Quality (CMAQ) funds that were left over from the original grant funds issued in January 2014. CMAQ funds support transportation projects that reduce mobile source emissions. This grant program allows public sector fleets to access CMAQ funds for fleet conversions to clean fuel technologies which include alternative fuel vehicles such as compressed natural gas (CNG), hybrid vehicles and alternative fuel vehicle refueling infrastructure. The grants will be provided as a reimbursement of City funds when the vehicles are placed into service.
On August 26, 2014, Council authorized the grant application to be submitted to the Association of Central Oklahoma Governments (ACOG) requesting assistance with the purchase of six (6) new light duty CNG trucks and four (4) heavy duty CNG trucks for the City of Norman.
The City of Norman was previously awarded six (6) ACOG CMAQ grants in the total amount of $654,496 between 2009 and 2014. The City's CNG fleet now totals 61 vehicles including refuse trucks, street sweepers, pickup trucks, sedans, and mowers. Since Council adopted the City's Alternative Fuel Program in 2009, the City has saved over $1.1 million in fuel budget funds.
DISCUSSION: On March 2, 2015, the Central Oklahoma Clean Cities Coordinator notified the City of Norman that its application for funding had been approved by the ACOG Policy Committee for ten (10) dedicated CNG vehicles in the amount of $209,484; one (1) light duty CNG truck for the Public Works Fleet Division, two (2) light duty CNG trucks for the Public Works Streets Division, one (1) light duty CNG truck for the City Clerk Facility Maintenance Division, two (2) light duty CNG trucks for the Police Animal Welfare Division, one (1) heavy duty CNG truck for the Parks and Recreation Park Maintenance Division, and three (3) heavy duty CNG trucks for the Utilities Sanitation Division. Grant funding is provided by ACOG following the submission of a paid invoice. The grant provides funding for the conversion of the vehicles from conventional fuel to compressed natural gas. If approved, the City's FYE 2015 Capital Outlay Budget will realize a direct savings of $209,484 in reimbursement funds for the purchase of CNG fueled vehicles.
RECOMMENDATION: It is recommended that City Council approve and the Mayor be authorized to sign the attached two (2) copies of Contract No. K-1415-117 and accept CMAQ grant funding from ACOG in the amount of $209,484. It is further recommended that Resolution R-1415-19 be adopted which authorizes the following budget transfers:
Unit Number 0078 - $9,940 from Capital Outlay-Trucks and Vans (account 010-5071-435.50-03) into Special Grants Fund-Trucks and Vans (account 022-5080-435.50-03)
Unit Number 0164 - $9,940 from Capital Outlay-Trucks and Vans (010-5021-431.50-03) into Special Grants Fund-Trucks and Vans (022-5080-435.50-03)
Unit 0195 - $9,940 from Capital Outlay-Trucks and Vans (010-5021-431.50-03) into Special Grants Fund-Trucks and Vans (022-5080-435.50-03)
Unit 0405 - $37,470 from Capital Outlay-Heavy Duty Trucks (010-7010-452.50-08) into Special Grants Fund-Heavy Duty Trucks (022-5080-435.50-08)
Unit 0601 - $13,924 from Capital Outlay-Trucks and Vans (010-2032-419.50-03) into Special Grants Fund-Trucks and Vans (022-5080-435.50-03)
Unit 0982 - $9,940 from Capital Outlay-Trucks and Vans (account 010-6070-441.50-03) into Special Grants Fund-Trucks and Vans (account 022-5080-435.50-03)
Unit Number 0985 - $9,940 from Capital Outlay-Trucks and Vans (010-6070-441.50-03) into Special Grants Fund-Trucks and Vans (account 022-5080-435.50-03)
Grant fund reimbursements in the amount of $101,094 will be deposited into the Special Grants Fund, ACOG Fleet Conversion-Vehicle (022-0000-331.13-88) and $108,390 will be deposited into the Sanitation Fund, Miscellaneous Grant Reimbursements (033-0000-331.13-46).