Title
CHANGE ORDER NO. ONE TO CONTRACT K-1617-85: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND NASH CONSTRUCTION COMPANY INCREASING THE CONTRACT AMOUNT BY $60,979.78 FOR A REVISED CONTRACT AMOUNT OF $1,810,929.78 FOR THE URBAN CONCRETE PAVEMENT REPAIR 2016 BOND PROGRAM, FYE 2017 LOCATIONS, AND BUDGET TRANSFERS BETWEEN PROJECT ACCOUNTS.
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BACKGROUND: In the Norman General Obligation Bond Election of April 2016, voters approved the Street Maintenance Bond Program. All bond projects are to be completed in five years under the approved program budget of $25,000,000. The 2016 Street Maintenance Bond Program includes four categories as follows:
Urban Asphalt Street Maintenance
Urban Concrete Street Maintenance
Rural Road Maintenance
Urban Street Reconstruction
On February 28th, 2017, the City Council awarded the FYE 2017 Urban Concrete Street Maintenance Project to Nash Construction of Oklahoma City in the amount of $1,749,950. The project includes the removal and replacement of selected concrete panels within 27 residential streets, in 9 different subdivisions located throughout the City of Norman.
DISCUSSION: Since the scope of the 2017 Urban Concrete Street Maintenance Project was first established prior to the Bond Election in 2016, additional areas of concrete pavement have deteriorated significantly. Once repairs began within the Woodslawn Addition, it was evident that additional work would be necessary to improve the concrete streets in the neighborhood, causing overruns to the contract. All of the streets designated for concrete maintenance within the contract have been completed except for two (2) locations. Those streets are Lenox Drive from McGee Drive to Rosedale Drive and Page Street from Jenkins Avenue to Trout Avenue. Page Street repairs will be made during winter break in an effort to minimize any impacts to University of Oklahoma traffic. The remaining street, Lenox Drive, will need to be removed from the contract and repairs postponed until after the completion of the Lindsey Street widening project. A portion of Lenox Drive received stormwater improvements as part of the Lindsey Street project. The associated pavement repairs will also be constructed and paid for by the Lindsey Street project. If additional concrete pavement repairs are still needed after the Lindsey Street project is completed, a subsequent Street Maintenance Bond project will make those repairs.
There is currently a balance in the 2017 Urban Concrete Street Maintenance account of $60,979.78. All of the urban concrete streets contained in the original Bond Election language for FYE 2017 have been completed. Therefore, staff is recommending a change order to the Nash Construction contract in order to address the additional needs of this project in the Woodslawn Addition and on Page Street.
RECOMMENDATION No. 1:Staff recommends approval of Change Order No. 1 to Contract K-1617-85 in the amount of $60,979.78. If approved, the total contract amount with Nash Construction will increase to $1,810,929.78 from $1,749,950, an increase of $60,979.78 or 3.4%.
RECOMMENDATION No. 2: Staff recommends the transfer of $43,520.52 to the FYE 2017 Urban Concrete Pavement Project, Woodslawn Addition (account 050-9393-431.61-01; project BP0374) and $17,459.26 to the FYE 2017 Urban Concrete Pavement Project, Classen/Miller Addition (account 050-9393-431.61-01; project BP0373); a total of $60,979.78 from the completed FYE 2017 Urban Concrete Pavement Project, Brookhaven 23rd Addition (account 050-9393-431.61-01; project BP0370).