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CONTRACT K-1617-13: A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND ANA-LAB CORPORATION TO PROVIDE PROFESSIONAL ANALYTICAL SERVICES FOR THE INDUSTRIAL AND MUNICIPAL WASTEWATER, SLUDGE, AND SOIL MONITORING PROGRAMS FOR THE NORMAN WATER RECLAMATION FACILITY.
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BACKGROUND: The Norman Water Reclamation Facility (NWRF), Water Treatment Facility and Environmental Services Division use many outside lab services to perform a variety of lab analyses throughout the year. Each division is required by local, state and federal law to perform certain analyses to meet either water quality standards or wastewater discharge requirements. The lab analysis required varies based on regulations imposed by the Environmental Protection Agency (EPA). EPA plans to impose additional testing requirements beginning July 2016. During the past year, the NUA spent approximately $75,000 to $80,000 on meeting local, state, and federal testing requirements. As the requirements change, it is expected that the expenditures on testing will increase.
DISCUSSION: All three divisions conducted a joint request for proposals (RFP) in March 2013 and four different lab service companies answered the request. They were Environmental Testing, Inc. of Oklahoma City, Red River Laboratory Company of Oklahoma City, Accurate Labs of Stillwater, Oklahoma and Ana-Lab Corporation of Kilgore, Texas who has a regional office in Norman. Ana-Lab Corporation and Accurate Labs were selected based on ranking criteria which included Oklahoma Department of Environmental Quality certification, price, EPA performance evaluation results and reporting capabilities. Red River and Environmental Testing may be used in special circumstances but lab services contracts will be signed with Ana-Lab and Accurate Labs for all three divisions. Should additional testing be required under new state or federal regulations, such tests will be provided at the costs set forth in the contracts with Ana-Lab Corporation and Accurate Labs. For 2016, Ana-Lab and Accurate are still the premier labs that can meet all three division’s testing requirements. Pricing for each lab was updated and a one year contract with a two year extended option is proposed.
Budget amounts are available in the following accounts to pay for this contract:
031-5536-461.40-20 Professional Services/Testing $72,820
032-5544-432.40-20 Professional Services/Testing $24,580
032-5545-432.40-20 Professional Services/Testing $12,600
032-5543-432.40-20 Professional Services/Testing $27,010
RECOMMENDATION: Staff recommends Norman Utilities Authority approve the contract for labs service with Ana-Lab Corporation and Accurate Labs.